ADMIN & SOURCING OFFICER

HARIMAU PETROCON SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading services provider in Singapore is seeking candidates for administrative and sourcing tasks. Responsibilities include handling documentation, liaising with suppliers, negotiating contracts, and managing purchase orders. Ideal candidates must have excellent communication skills, proficiency with office equipment, and strong organizational abilities. This role is integral to ensuring efficient office and business operations.

Qualifications

• Excellent communication skills are essential for effective interaction.
• Proficient in the use of standard office equipment and procedures.
• Organizational skills to manage multiple tasks efficiently.

Responsibilities

• Source suppliers for documentation and administrative tasks.
• Negotiate prices and terms with suppliers.
• Manage purchase orders, invoices, and other documentation.

Skills

Excellent communication skills

Proficiency with office equipment

Ability to maintain confidentiality

Organizational skills

Ability to work in various office settings

Job description

Key responsibility

To perform a variety of administrative and sourcing tasks to support office & business operations including preparing documentation and liaising with suppliers and customers.

Daily duties may include answering phones, managing records, and scheduling appointments.

Responsibilities

• Ability to source is required.
• Provide documentation and administrative support for shipments, inquiries, or tender submissions.
• Assist with project processes and tasks.
• Identify, evaluate and establish connections with potential suppliers based on product inquiry technical and commercial requirements.
• Negotiate prices, payment terms and other commercial arrangements with suppliers.
• Issue purchase orders, invoices and delivery orders to fulfil customers purchase.
• Liaise with customers and agents to understand product requirements and follow up on order status.
• Prepare samples, reports and documentations for internal usage and official submissions.
• Maintain and manage documentation storage and retrieval.
• Liaise and facilitate communication with centralized HR systems
• Manage and execute any administration matters for office and equipment maintenance.
• Provide administrative support to company director when required.
• Arrange and organize travel schedules and reservations if required.
• Assist superiors with other tasks as and when required.

Skills and qualifications

Excellent communication skills, Proficiency with office equipment and procedures, Ability to maintain confidentiality, Organizational skills, and Ability to work in a variety of office settings and industries.