Admin / Shipping Assistance

NEXGEN ALLIANCE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A thriving wholesale trading firm in Singapore is seeking a Shipping cum Admin Assistant. This role is essential in ensuring smooth shipment operations and managing essential administrative functions. Ideal candidates will have a minimum of GCE 'O' level or ITE Certificate, along with at least 2 years of experience in supply chain management. Proficiency in MS Office and strong organizational skills are crucial for managing documentation and coordinating shipments effectively. Join a supportive workplace with a conducive working environment.

Benefits

Walking distance from Tanjong Pagar MRT Station

5 Days Work Week (Monday – Friday)

Conducive working environment

Supportive workplace

Infrequent extended work hours

Stress-free leave approval

Qualifications

• Minimum GCE 'O’ level or ITE Certificate.
• Minimum 2 years' experience in supply chain preferred.
• Proficient in MS Office (Excel, Word and Outlook).

Responsibilities

• Oversee all shipping paperwork.
• Check rates with forwarders and book shipments.
• Communicate with stakeholders and track shipments.
• Manage shipping documentation for compliance.
• Assist with data entry and invoicing.

Skills

Export shipping procedures

MS Office (Excel, Word, Outlook)

Organisational skills

Attention to detail

Communication skills

Education

GCE 'O’ level or ITE Certificate

Job description

Shipping cum Admin Assistant

NexGen Alliance is a wholesale trading firm involved in the import and export of oils and lubricants. Started since 2011, we take pride in providing good quality and reliable services to our customers. We are a company that provides opportunities for growth and a supportive work environment.

As a Shipping cum Admin Coordinator, you'll be at the heart of our operations, ensuring the smooth flow of shipments while contributing to the backbone of our administrative processes.

Job Highlights

• Walking distance from Tanjong Pagar MRT Station
• 9.00am to 6.00pm - 5 Days Work Week (Monday – Friday)
• Conducive working environment
• Supportive workplace
• Infrequent extended work hours
• Stress-free leave approval

Roles & Responsibilities

• Oversee all shipping paperwork.
• Check and compare rates with various forwarders/Carriers for best quote, obtain shipping schedules and book shipments.
• Communicate with stakeholders, monitor and track shipment, including preparing of Export Permit.
• Arrange and communicate with internal and external parties’ inquiries via phone calls and emails in a timely and accurate manner. Handle the necessary job filing.
• Manage shipping documentation formalities to ensure accuracy and compliance.
• Assist paperwork and data entry to MYOB and generate invoices where necessary.
• Visit the warehouse monthly to supervise container stuffing and ensure that all orders are executed in an orderly and timely manner.
• Support in sourcing for new raw materials/new products as well as technology for operation improvement.

Job Requirements

• Minimum GCE 'O’ level or ITE Certificate
• Minimum 2 years' experience or background in supply chain will be an advantage.
• Well versed in export shipping procedures and documentation.
• Knowledge in Letter of Credit, declaration of Export Permit and Certificate of Origin will be beneficial but not a must.
• Proficient in MS Office (Excel, Word and Outlook).
• Good organisational skills and ability to prioritise tasks effectively.
• Independent worker with meticulous attention to detail.
• Good communication skills.
• Eagerness to learn and adapt to new technology and software.

Please send in your resume with expected salary to [e-mail].