admin secretary

LONGJIA MANUFACTURER PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading manufacturing company in Singapore is seeking an Admin Secretary to provide crucial administrative and secretarial support. Your role will encompass managing communications, scheduling meetings, and maintaining comprehensive filing systems. Strong organizational and communication skills, proficiency in office software, and confidentiality are key attributes. This position offers a pivotal role in ensuring smooth office operations.

Qualifications

• Strong organizational and communication skills required.
• Ability to maintain confidentiality is essential.
• Experience in administrative tasks like bookkeeping preferred.

Responsibilities

• Manage communications for executives and teams.
• Schedule meetings and appointments for staff.
• Prepare memos, reports, and take meeting minutes.
• Maintain physical and digital filing systems.
• Assist with basic bookkeeping tasks.

Skills

Proficiency in office software

Excellent time management

Strong written and verbal communication skills

Ability to handle confidential information

Tools

Microsoft Office Suite

Data management tools

Job description

An admin secretary provides administrative and secretarial support by managing communications, scheduling meetings, preparing documents, and maintaining filing systems. Key responsibilities include handling office correspondence, organizing travel, managing office supplies, and assisting with bookkeeping or project tracking. This role requires strong organizational and communication skills, proficiency in office software, and the ability to maintain confidentiality.

Core duties

• Communication and coordination: Answer phones, route calls, and respond to emails and other correspondence. Manage communication for executives and teams, and act as a point of contact for visitors.
• Scheduling and calendar management: Arrange meetings, appointments, and travel arrangements for staff and executives.
• Document preparation: Prepare memos, reports, and other documents. Take meeting minutes and ensure accurate record-keeping.
• Office organization: Maintain physical and digital filing systems. Manage office supplies and inventory.
• Administrative tasks: Perform general administrative duties like photocopying, scanning, and binding. Assist with basic bookkeeping, such as processing invoices and expense reports.
• Confidentiality: Handle sensitive and confidential information with discretion.

Essential skills

• Technical: Proficiency in office software (e.g., Microsoft Office Suite), data management tools, and typing.
• Organizational: Excellent time management, multitasking, and organizational skills.
• Interpersonal: Strong written and verbal communication skills, and the ability to build and maintain relationships.
• Problem-solving: Ability to think strategically and solve problems as they arise.