Admin Officer

JEBSEN & JESSEN SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in the project management industry in Singapore seeks a motivated administrative professional. Responsibilities include reviewing sales documents, updating project details, maintaining organized records, and supporting internal coordination. Candidates should have a minimum Nitec in Business Administration and skills such as organization and teamwork. This position offers opportunities for personal growth in a diverse, collaborative environment.

Responsibilities

• Review sales documents for accuracy and completeness.
• Update project details in company systems.
• Prepare project files and related paperwork.
• Coordinate with internal teams on follow-up tasks.
• Assist in preparing Tendering Documents.
• Maintain organization of quotations and invoices.
• Perform general administrative duties.
• Support email correspondence and basic tasks.
• Arrange meetings and prepare reports.
• Monitor office supplies availability.
• Perform tasks as delegated by the superior.

Skills

Self-motivated

Good team player

Good organization skills

Time management skills

Positive attitude

Education

Minimum Nitec in Business Administrative

Job description

• Assist in reviewing sales documents to ensure all information is accurate and complete before booking in the project.
• Update project details such as job numbers, descriptions, and delivery dates into the company’s systems.
• Help prepare project files, including QC forms, handover documents, and other required paperwork.
• Support coordination with internal teams (Sales, Project) on follow-up tasks when needed.
• Assist in Tendering Documents.
• Maintain organized filing of quotations, purchase orders, invoices and related documents.
• Perform general administrative duties such as filing, photocopying, data entry and document control.
• Assist with email correspondence and follow-up on basic tasks.
• Help arrange meetings, prepare simple reports, and support day-to-day department activities.
• Monitor office and department supplies to ensure availability.
• Perform other tasks as delegated by the immediate superior.

• To comply with all relevant EHS legal and other requirements associated with the job functions and responsibilities.
• To comply with all EHS requirements affecting the operations, including those affecting the customers, suppliers and contractors supplying and serving the departments.
• To participate in EHS programmes.
• To follow the EHS procedures and work instructions.

Qualification

Minimum Nitec in Business Administrative or equivalent years of experience.

Experience

• Self-motivated with a results-driven approach.
• Good team player with ability to work independently.
• Working experience in a diverse cultural environment.
• Good organization and time management skills.
• Willing to learn and able to follow instructions.
• Positive attitude and ability to work with different teams.