Admin Officer

A.S.K CREDIT COLLECTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services company in Singapore is looking for an Administrative Assistant to provide comprehensive administrative support to its management and operations teams. The role involves managing documents, maintaining correspondence, and coordinating office operations. The ideal candidate should have strong organizational skills and the ability to work under pressure. Responsibilities also include financial and HR support tasks. This position is crucial for ensuring smooth daily operations and compliance with company policies.

Qualifications

• Experience in administrative roles is advantageous.
• Proficient in managing documents accurately and confidentially.
• Capable of performing data entry and generating reports.

Responsibilities

• Provide administrative support to management and operations.
• Prepare, organize, and maintain both physical and electronic documents.
• Liaise with clients, vendors, and handle correspondence.
• Maintain office supplies and coordinate with vendors.
• Perform data entry accurately and assist in report preparation.
• Support HR tasks, including tracking attendance and staff records.
• Ensure compliance with company policies on administrative processes.

Skills

Ability to work under pressure

Effective communication skills

Organization skills

Attention to detail

Job description

able to work under pressure!

Working Schedule:

• Monday to Friday
• 10:00am – 6:00pm
• Weekends and Public Holidays off

Key Duties & Responsibilities:

1. Administrative Support
   • Provide day-to-day administrative support to the management and operations team
   • Handle general office administration and coordination tasks
2. Document & Records Management
   • Prepare, organize, file, and maintain physical and electronic documents
   • Manage correspondence, reports, invoices, and contracts
   • Ensure accurate record-keeping and confidentiality of company information
3. Communication & Coordination
   • Answer phone calls, emails, and manage incoming/outgoing correspondence
   • Liaise with clients, vendors, and internal departments professionally
   • Schedule meetings and manage calendars when required
4. Office Operations
   • Maintain office supplies and coordinate with vendors for procurement
   • Ensure smooth daily office operations and proper upkeep of office facilities
5. Data Entry & Reporting
   • Perform accurate data entry and update internal systems
   • Assist in preparing basic reports and summaries
6. Finance & HR Support
   • Assist with invoicing, payment tracking, and expense claims
   • Support HR administrative tasks such as staff records, attendance tracking, and leave administration
7. Compliance & Support Tasks
   • Ensure administrative processes comply with company policies
   • Perform any other ad‑hoc administrative duties assigned by management