Admin & Office Executive

Pds; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A growing office management firm in Singapore is seeking an Admin & Office Executive to handle various operational tasks. Responsibilities include coordination of administrative duties, verification of invoices, maintaining accounts, and assisting with day-to-day operations. The ideal candidate must be organized and possess excellent Excel skills. This role requires a proactive problem-solver who understands business dynamics and can effectively manage office supplies and staff reimbursements.

Qualifications

• You have great negotiation skills.
• You understand how business works.
• Experience with ledgers and bookkeeping is important.
• Proficiency in Excel is required.

Responsibilities

• Perform full spectrum of coordination and administrative duties.
• Verify and ensure all invoices are recorded accurately.
• Handle simple set of accounts including reconciliations.
• Manage petty cash management and staff reimbursement.
• Assist with day-to-day office operations.

Job description

Communique Live Asia is on the lookout for an Admin & Office Executive!

IF:

1. You have been told you are the most organised person ever existed.

2. You're an Excel wizard.

3. You are the always the appointed birthday party organiser for your friends and their friends.

4. You know ledgers and bookkeeping well, and getting a balance on your Balance Sheet is easier than balancing a bike.

5. You have great negotiation skills and you know where to get the cheapest toilet rolls.

6. Youre not only good and solving your own problems, but other peoples problems.

7. You understand how business works (and how OUR business works).

Then we want you!

Roles and Responsibilities

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, etc
• Verify and ensure all invoices are recorded accurately
• Handle simple set of accounts, maintain up-to-date GeneralLedger, bank reconciliations, with timely follow up identifieddiscrepancies.
• Quarterly GST submission and yearly income tax submission.
• Efficient document management such as printing and filing of the documents.
• Manage Petty cash management, staff reimbursement, CPF submission.
• Liaising with corporate secretary to handle Annual Return and all related according to ACRAs requirement.
• Assist with day to day operations of the office
• Responsible for the day to day operations of the office, Human Resource Management.
• Manage and update company policies.
• Plan & Organize events/ meetings, in charge of procurement of office supplies.
• Process payments to suppliers and handle suppliers inquiries for any payment related matters
• Other administrative duties as assigned by the supervisor