Admin & Litigation Support Executive

TANG THOMAS LLC; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking an operational support professional to manage the administrative backbone of the firm, assisting with scheduling, finance, and litigation processes. Ideal candidates should possess strong organizational skills and prior experience in a professional services environment. This hybrid role involves direct collaboration with partners and a focus on client care, requiring excellent communication and the ability to multitask effectively.

Qualifications

• Prior experience in a law firm or professional services environment is an advantage.
• Familiarity with litigation processes is helpful but not mandatory.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage scheduling, calendars, and meeting coordination for the firm.
• Prepare and issue invoices, and track payments.
• Assist litigation partners with correspondence and court communications.

Skills

Organizational skills

Communication skills

Technology comfort

Attention to detail

Job description

What This Role Is About

You will be the operational heartbeat of the firm — supporting our lawyers, caring for our clients, and ensuring the office runs smoothly. You’ll work closely with the two Co‑Managing Partners and support all five lawyers, including four litigation partners.

Key Responsibilities

1. Office & Administrative Operations

• Manage scheduling, calendars, and meeting coordination for the firm
• Oversee file management (physical and digital) and ensure proper organisation
• Handle office management: supplies, vendors, maintenance, and third‑party service providers
• Manage the firm’s phone line, front‑office greeting, and client reception
• Support onboarding of new clients and maintain client records
• Organise firm events, internal gatherings, and team activities
• Manage social media accounts (posting, scheduling, light content coordination)

2. Finance & Billing Support

• Prepare and issue invoices
• Track payments and assist with bill chasing
• Manage expense claims, petty cash, and vendor payments
• Support basic bookkeeping and liaise with external accountants where needed

3. Litigation Support

• Assist all litigation partners with correspondence and court communications
• Prepare, paginate, and file bundles
• Handle eLitigation filing and submissions
• Manage case timelines, deadlines, and document organisation
• Support lawyers with simple drafting (letters, cover emails, administrative correspondence)
• Coordinate hearing logistics and assist with court‑related tasks

What We’re Looking For

Skills & Experience

• Prior experience in a law firm or professional services environment is an advantage
• Familiarity with litigation processes (bundling, eLitigation) is helpful but not mandatory
• Strong organisational skills and attention to detail
• Comfortable with technology and digital workflows
• Good written and verbal communication skills

Personal Qualities

• Warm, grounded, and people‑oriented
• Proactive, resourceful, and able to work independently
• Comfortable managing multiple tasks in a fast‑moving environment
• Values integrity, teamwork, and professionalism
• Takes pride in creating a smooth, supportive experience for colleagues and clients

Growth & Progression

• Lead operations
• Shape internal processes
• Take on higher‑level administrative and strategic responsibilities

Work Arrangement

Hybrid; office located in CBD

How to Apply

Please send your CV and a short note about why this role resonates with you to: [e-mail]