Admin Executive (Inventory & Sales & Logistics)

THE KINETIC OPTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and inventory management company in Singapore is looking for a candidate to handle inventory management, sales documentation, and coordination of shipments. The successful individual will perform regular inventory audits, conduct administrative tasks, and ensure smooth operations during trade shows. Candidates should possess strong organizational skills and attention to detail. A proactive attitude and capability to manage multiple tasks are essential.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Proficiency in inventory management software is a plus.

Responsibilities

• Monitor and manage inventory levels to ensure accuracy and availability.
• Conduct regular inventory audits and reconciliations.
• Issuing of sales quotations and invoices to customers.
• Coordinate all shipments with freight forwarders.
• Preparation of an application for grants when they arise.

Job description

Inventory Management Duties

• Monitor and manage inventory levels to ensure accuracy and availability.
• Conduct regular inventory audits and reconciliations.
• Maintain detailed and accurate records of inventory transactions.
• Identify and resolve discrepancies in inventory records.

Sales and Logistics Duties

• Issuing of sales quotations and invoices to customers, and all other necessary documentation.
• Coordinate all shipments with freight forwarders and the preparation of documentation to ensure timely deliveries and compliance.
• Prepare and update statutes of sales quotations, invoices, and shipments for reporting purposes.
• Coordinate and maintain a proper record of all consignment items with distributors.
• Coordinate all administrative matters for trade shows and other events.
• Maintain proper serial number records of all stocks sold.

Other Administrative Duties

• Preparation of an application for grants when they arise.
• Arrangement of internships.
• Coordination with building management and office utilities.
• All other general admin duties - ordering of items like t-shirts, printing of brochures, stationery, etc.
• All other ad hoc tasks as assigned.