Admin Executive (APAC Support | Orchard | up $3500)

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An administrative services provider in Singapore is looking for an Office Management professional for a 12-month extendable contract. Responsibilities include maintaining office supplies, managing the office budget, and coordinating events. The ideal candidate should have excellent interpersonal skills and a high level of professionalism in handling sensitive information. This role requires attention to detail, team collaboration, and proficiency in MS Excel and Word. Only shortlisted candidates will be notified.

Qualifications

• Pay attention to details, people-oriented with outstanding service orientation.
• Excellent interpersonal skills and the ability to work in a team environment.
• Professionalism when dealing with sensitive and confidential information.

Responsibilities

• Maintain office supplies inventory and place orders as needed.
• Manage the office budget and monitor expenditures.
• Ensure the office environment is tidy and organized.
• Handle routine maintenance and liaise with vendors.
• Assist with scheduling meetings and managing communications.
• Manage visitor logs and security protocols.
• Assist in planning and organizing company events.
• Provide administrative support to senior staff as required.

Skills

Attention to details

Interpersonal skills

Teamwork

Service orientation

Professionalism

MS Excel

MS Word

Email communication

Job description

Duration: 12 months extendable/convertible

Working Location: Orchard

Working hours: 9:00am – 6.00pm (Monday to Friday)

Office Management

• Maintain office supplies inventory (Pantry items, Stationary, etc) and place orders as needed.
• Manage the office budget and ensure that all administrative expenses are within budget limits.
• Monitor office expenditures and budget and make recommendations to senior management for cost savings.
• Ensure the office environment is tidy, organized, and conducive to productivity.
• Handle routine maintenance and liaise with vendors, suppliers and contractors for office equipment repairs.

Administrative Support

• Assist with scheduling meetings and appointments.
• Manage incoming and outgoing mail and email communications.

Reception Duties

• Manage visitor logs and security protocols.
• Answer and direct phone calls to appropriate personnel.

Event Coordination

• Assist in planning and organizing company events and meetings.
• Coordinate logistics, including catering, venue arrangements, and materials preparation.

Support to Staff

• Provide administrative support to senior staff as required.
• Assist with new employees namecards ordering, etc.
• Assist with employees’ flight and accommodation, if needed.

Communication

• Facilitate internal communication and dissemination of information.
• Collaborate with other departments to support office-wide initiatives.

Miscellaneous

• Assist in ad hoc office activities and projects.

Job Requirements

• Pay attention to details, people oriented and outstanding service orientation; sense of urgency; high level of personal integrity.
• Excellent interpersonal skills with the ability to work in a team environment and interact with all levels of management.
• Professionalism when dealing with sensitive & confidential information.
• Good knowledge in using Outlook, MS Excel and Word.

We regret to inform that only shortlisted candidates will be notified.