Admin Executive

ACER COMPUTER (SINGAPORE) PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading technology company based in Singapore is seeking an Admin Executive to provide vital administrative support for smooth operations. The role includes call handling, managing office supplies, vendor coordination, and supporting operational activities. Ideal candidates should possess a diploma and have at least 2 years of experience in a similar role. Strong organizational, communication, and multitasking skills are essential for success in this position.

Qualifications

• Minimum 2 years of experience in an administrative or office support role.
• Ability to work independently and collaborate with internal teams.

Responsibilities

• Answer and route incoming calls professionally.
• Provide administrative support for operational and sales-related documentation.
• Maintain accurate records in internal systems.
• Handle office purchases and events coordination.
• Coordinate with vendors for procurement and maintenance services.

Skills

Good communication and interpersonal skills

Strong organizational skills

Multitasking abilities

Customer-oriented

Education

Diploma in any discipline

Job description

Job Summary

The Admin Executive provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.

Key Responsibilities

1. Call Handling

• Answer and route incoming calls in a professional and timely manner.

2. Administrative & Office Support

• Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
• Maintain accurate records in internal systems.
• Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.
• Support staff activities and events, including sourcing venues and coordinating team-building activities.
• Serve as a member of the BizSafe Committee.
• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
• Track vendor invoices, service completion, and delivery timelines.
• Maintain vendor records and monitor contract renewals and expiries.
• Source new vendors to ensure service quality and cost effectiveness.
• Support operational needs through occasional overtime, particularly during repair completion periods or annual electricity shutdowns.

3. Vendor Coordination

• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
• Track vendor invoices, service completion, and delivery timelines.
• Maintain vendor records and monitor contract renewals and expiries.
• Source new vendors to ensure service quality and cost effectiveness.
• Support operational needs through occasional overtime, particularly during repair completion periods or annual electricity shutdowns.

Qualifications & Experience

Education

• Diploma in any discipline.

Experience

• Minimum 2 years of experience in an administrative or office support role.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Customer-oriented with a professional and friendly demeanour.
• Ability to work independently and collaborate with internal teams.

Skills & Competencies

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Customer-oriented with a professional and friendly demeanour.
• Ability to work independently and collaborate with internal teams.