Admin Executive

SWISH DESIGN WORKS; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A design company in Singapore is seeking an administrative support professional to ensure the efficient operation of the office. The candidate will manage calls, schedule meetings, and perform various administrative tasks such as filing and maintaining supplies inventory. Strong communication skills are essential as the role involves interacting with team members and visitors. The position may require long hours and work during weekends or public holidays.

Responsibilities

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level and placing orders.

Job description

Responsibilities

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Able to work with long hours, weekend and public holiday.