Admin Executive

HEALTHWORKZ PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading fast-moving consumer goods company in Singapore is seeking an Administrative Executive to enhance operational efficiency. You will manage order consolidation, inventory control, and regulatory compliance. The ideal candidate holds a diploma with 2 to 3 years of administrative experience, is proficient in AutoCount and Microsoft Excel, and has strong English communication skills. This role plays a vital part in supporting the sales and accounts teams in seamless operations.

Qualifications

• 2 to 3 years of relevant administrative experience required.
• Working knowledge of inventory and accounting software needed.
• Strong command of English for clear communication.

Responsibilities

• Manage order consolidation and inventory control.
• Prepare price quotations and maintain product catalogues.
• Support sales and accounts teams with documentation.

Skills

Attention to detail

Organizational skills

Data analysis

Education

Diploma or equivalent qualification

Tools

AutoCount

Microsoft Excel

Job description

Company Overview

Healthworkz Pte Ltd is a leading fast moving consumer goods (FMCG) company based in Singapore with core business in brand management, distribution, and wholesale of consumer goods with a strong presence in Asia. We manage a comprehensive product portfolio comprising global brands across food and non-food product categories. Our vision is to add value to our customers’ business with our core competencies, speed to market, product innovations, cost efficiency, effective supply chain management, and marketing expertise.

Job Summary

As an Administrative Executive at Healthworkz, you will drive operational efficiency by managing order consolidation, inventory control, and regulatory compliance. You will support sales and accounts teams with accurate documentation and reporting, contributing to seamless supply chain and customer fulfillment processes.

Responsibilities

• Prepare and update price quotations and product catalogues to support sales and marketing initiatives
• Consolidate customer orders and sales forecasts to generate accurate purchase orders and track shipment status for timely delivery
• Verify ingredient sticker labels to ensure compliance with regulatory standards
• Complete product listing forms and maintain customer stock cards to monitor order fulfillment status
• Manage stock inventory by creating product codes and updating stock movement records in the inventory system to maintain accurate stock levels
• Organize and maintain accounting records and official documents to support financial and operational audits
• Provide administrative support to Sales and Accounts teams to facilitate smooth business operations
• Execute ad hoc duties assigned by Management to support business needs and continuous improvement

Preferred competencies and qualifications

• Diploma or equivalent qualification with 2 to 3 years of relevant administrative experience
• Working knowledge of inventory and accounting software such as AutoCount to enhance operational accuracy
• Proficiency in Microsoft Office, especially Excel, to analyze data and generate reports effectively
• Strong command of English to communicate clearly and maintain accurate documentation
• Demonstrated ability to work independently with attention to detail and resourcefulness