Admin Contractor

HKDAG (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Admin Contractor for a 3-month contract with an immediate start. The role involves providing office administration support, coordinating facilities, managing vendors, and assisting with internal events. Candidates should have 2-4 years of experience in administrative roles, and be proficient in Microsoft Office. Fluency in English is required, and Mandarin is a plus. This position offers an opportunity to thrive in a dynamic environment while contributing to team and office culture.

Qualifications

• 2–4 years of experience in office administration or facilities support.
• Strong organizational skills to manage multiple tasks efficiently.
• Fluent in English; Mandarin is an advantage.

Responsibilities

• Support daily office operations for two Singapore offices.
• Assist in executing culture-building initiatives and internal events.
• Handle travel arrangements and administrative tasks.

Skills

Office administration

Vendor coordination

Organizational skills

Communication

Microsoft Office proficiency

Fluent in English

Mandarin (advantage)

Job description

Admin Contractor (3-Month Contract) – Immediate Start

Job Overview

We are looking for an experienced Admin Contractor to provide temporary coverage for office administration, facilities coordination, and culture-related support. This role will support the smooth day-to-day operations of our Singapore offices and assist with procurement and logistics for internal events.

The ideal candidate is hands‑on, detail‑oriented, and comfortable executing operational and administrative tasks in a fast‑paced environment.

Key Responsibilities

Office Administration & Facilities Support

• Support daily office operations for two Singapore offices to ensure a productive and well‑maintained workspace.
• Manage office supplies, basic equipment needs, and coordinate with existing vendors and service providers.
• Liaise with building management on routine office matters, maintenance requests, and access‑related issues.
• Assist in ensuring basic health and safety standards are followed in both office dieron.

Culture & Event Support

• Provide execution support for culture‑building initiatives, employee engagement activities, and internal events.
• Assist with event‑related procurement, including vendor coordination, purchase tracking, and logistics.
• Support HR and leadership in the preparation and coordination of internal events, town halls, and celebrations.
• Help maintain a welcoming office environment aligned with HashKey Capital’s culture and values.

Administrative & Operational Support

• Support travel arrangements, expense coordination, and logistics for team members when required.
• Handle day‑to‑day administrative tasks such as scheduling, document preparation, filing, and tracking.
• Assist with onboarding and off‑boarding administrative tasks in coordination with HR (e.g. access cards, equipment setup).
• Provide ad‑hoc administrative and operational support to cross‑functional teams as needed during the contract period.

Qualifications & Requirements

• 2–4 years of experience in office administration, facilities support, or a similar administrative role.
• Comfortable working in a fast‑paced environment.
• Strong organisational skills with the ability to manage multiple tasks and follow existing processes.
• Experience coordinating with vendors and handling basic procurement or office‑related expenses.
• Good communication and interpersonal skills to work with internal stakeholders and external vendors.
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• Proficient in_capture Microsoft Office; experience with tools such as DocuSign is a plus.
• Fluent in English; Mandarin is an advantage due to frequent communication with Mandarin‑speaking stakeholders.