Admin ( Construction Industry ) |1618

-; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is looking for an Admin Executive to assist the sales team by managing schedules, appointments, and travel arrangements. The role requires proficiency in Excel and PowerPoint, along with at least 2-3 years of administrative experience. Responsibilities include data entry, preparing sales documentation, and coordinating with internal departments. The ideal candidate is detail-oriented and able to manage multiple tasks efficiently, contributing to the overall productivity of the team.

Qualifications

• Minimum 2-3 years of experience in an administrative role.
• Proficient in Microsoft Excel and PowerPoint.

Responsibilities

• Assist sales team with schedules, appointments, and travel.
• Manage customer databases ensuring accuracy.
• Prepare sales reports and documentation.
• Handle inquiries from clients and respond promptly.
• Coordinate internal departments for timely service delivery.

Skills

Excel

PowerPoint

Education

Diploma

Job description

Admin Executive

• Location: Ubi
• Salary: $2600 - $3200
• Working Hours: 5 Days | 9am - 6pm

Key Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Powerpoint
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including "Drop Cheque" procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project groupchats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements

• Min Diploma
• Min 2 - 3 years' experience