Admin and Bookkeeping

TOPO DESIGN STUDIO MONDIAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A boutique design practice in Singapore is looking for an enthusiastic Administration Executive to support its Landscape and Architectural staff. The ideal candidate should have excellent Microsoft Office skills, experience in bookkeeping, and strong communication abilities. Responsibilities include office administration, HR support, and project fee proposals. This position offers a comfortable working environment and long-term career opportunities with an excellent salary and bonus package.

Benefits

Comfortable working environment

Exposure to innovative projects

Long-term career opportunities

Excellent salary and bonus package

Qualifications

• Proven experience in a similar role is essential.
• Excellent skills in Microsoft Office (Excel, Word, Outlook).
• Knowledge of accounting and bookkeeping processes.

Responsibilities

• Assist with day-to-day office administration tasks.
• Manage bookkeeping, payroll, and project billing.
• Support HR functions including recruitment and contracts.

Skills

Microsoft Office

Bookkeeping

Strong communication skills

Organisation

Interpersonal Skills

Xero

Travel Planning

Education

Diploma/Degree in Business, Administration, Management or relevant field

Tools

Xero

Job description

Roles & Responsibilities

TOPO Design Studio is a well‑established, boutique design practice, specialising in designing luxury resort and hotel projects around the world.

• International Resort and Hotel landscape design practice
• Exciting career opportunity with good bonus
• Full‑time / Part‑time position based in Singapore

We are a small company committed to positive, high‑quality outcomes.

We are looking for an enthusiastic and talented Administration Executive to join our team to support our Landscape and Architectural staff in many facets of Administration.

Responsibilities

• Administration support – assistance with various office tasks to help with the day‑to‑day running of the office
• Assist in writing project fee proposals and contract variations
• Bookkeeping and accounting tasks including payroll, invoicing, expenses, outstanding debtors, budgets and tracking of project billing schedules
• HR support including recruitment, contracts, work visas, staff leave and salary records
• Travel planning and filing
• Document organisation, updates and filing
• Managing office supplies and schedule of office cleaning, air conditioning maintenance, equipment servicing
• Marketing – updating company portfolio, website and social media pages

Requirements

• Excellent Microsoft Office skills – Excel, Word, Outlook
• Accounting and bookkeeping knowledge and experience (Xero preferred)
• Highly organised with a positive attitude, able to work independently and efficiently while managing multiple responsibilities and deadlines
• Strong communication and interpersonal skills in verbal and written English
• Proven experience in a similar role and/or a Diploma/Degree in Business, Administration, Management or relevant field
• Understanding and competency with social media platforms for marketing purposes an advantage

Benefits

• Comfortable, positive and vibrant working environment
• Exposure to exciting, innovative projects worldwide
• Long‑term career opportunities for the successful applicant
• Excellent salary and bonus package commensurable with experience and demonstrated abilities

Please submit your CV with a brief introductory email about yourself and your relevant experience to [e-mail].

Tell employers what skills you have

• Air Conditioning
• Microsoft Office
• Written English
• Interpersonal Skills
• Journal Entries
• Invoicing
• Administration
• Payroll
• Administration Management
• Accounting
• Bookkeeping
• Xero
• Landscape Design
• Internal Audit
• Travel Planning
• Able To Work Independently