Admin Assistant (Junior Role)

OMNIA OFFICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic office management company in Singapore is seeking a Full-time Office Administrator to manage various responsibilities including office organization, communication, and scheduling. Ideal candidates should have ITE education, familiarity with MS Office, and excellent organizational skills. This role supports both employees and clients, ensuring smooth office operations. Fresh graduates are welcome to apply. Join us in shaping a structured office environment.

Responsibilities

• Design newsletter and curating EDM.
• Prepare regular reports on expenses.
• Maintain and update company databases.
• Organize a filing system for important and confidential documents.
• Answer queries by employees and clients.
• Call and arrange appointment.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence.
• Prepare reports and presentations with statistical data.
• Arrange travel and accommodations.
• Schedule in-house and external events when required.

Skills

Meticulous and detail oriented

Ability to work in a fast pace environment

Strong organization skills with a problem-solving attitude

Excellent written and verbal communication skills

Education

ITE

Tools

MS Office (Excel and Word)

Job description

Responsibilities

• Design newsletter and curating EDM
• Prepare regular reports on expenses
• Maintain and update company databases
• Organize a filing system for important and confidential documents
• Answer queries by employees and clients
• Call and arrange appointment
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails )
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events (only when required)

Requirements and skills

• ITE
• Meticulous and detail oriented
• Ability to work in a fast pace environment
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills

Job Types: Full-time, Permanent, Fresh graduate