Admin Assistant (East Region)

People Profilers Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading human resources firm in Singapore is seeking a Site Administrative Assistant to provide day-to-day operational support. The role involves coordinating meetings, managing procurement requests, and supporting employee services. Candidates should have a diploma in Business Administration or related fields, along with strong coordination and communication skills. The position is ideal for detail-oriented individuals who can thrive in a fast-paced environment.

Qualifications

• Experience in site administration or operations support preferred.
• Ability to manage multiple tasks across stakeholders.
• Dependable and proactive in a fast-paced environment.

Responsibilities

• Provide administrative support to site leaders and employees.
• Coordinate meetings, training sessions, and logistics.
• Manage procurement requests for site needs.
• Handle employee services such as uniforms and onboarding.

Skills

Strong coordination

Organisational skills

Communication skills

Detail-oriented

Proactive

Education

Diploma in Business Administration

Human Resources

Operations

Job description

Responsibilities

• Provide day‑to‑day administrative and operational support to site leaders and employees, ensuring smooth site operations.
• Coordinate meetings, training sessions, room bookings, visitor access, and other on‑site logistics across assigned locations.
• Manage procurement requests for site and plant needs, including stationery and consumables, using internal procurement systems.
• Support employee services by handling uniforms, PPE distribution, locker allocation, staff badges, onboarding documents, and general system assistance.
• Maintain internal communication channels such as notice boards, dashboards, and operational boards to ensure timely dissemination of business and HR updates.
• Coordinate travel and repatriation arrangements for foreign employees in line with HR directives, corporate policies, and regulatory requirements, including liaison with approved travel vendors.
• Provide administrative support to manufacturing and HR teams, including time system adjustments, work pass renewals, and coordination of employee engagement activities.
• Ensure proper documentation, audit readiness, and continuity of site administrative processes, while supporting audits, site visits, and senior management engagements as required.

Requirements

• Diploma in Business Administration, Human Resources, Operations, or a related field.
• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Strong coordination, organisational, and communication skills, with the ability to manage multiple tasks across stakeholders.
• Detail‑oriented, dependable, and proactive, with the ability to work independently in a fast‑paced site environment.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [e-mail]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: [phone]

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398