Admin Assistant (East Region)

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment and staffing agency is seeking an Administrative Support Specialist in Singapore to provide day-to-day operational support and coordinate various site activities. The role involves managing procurement requests, assisting with employee services, and ensuring audit readiness. Ideal candidates should have a diploma in Business Administration or related fields, along with strong coordination and organizational skills. Experience in site administration or operations support is preferred.

Qualifications

• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Detail-oriented, dependable, and proactive, with the ability to work independently in a fast-paced site environment.

Responsibilities

• Provide day‑to‑day administrative and operational support to site leaders and employees.
• Coordinate meetings, training sessions, and on-site logistics.
• Manage procurement requests for site and plant needs.
• Support employee services including onboarding documents and locker allocation.
• Ensure proper documentation, audit readiness, and continuity of site processes.

Skills

Coordination skills

Organisational skills

Communication skills

Education

Diploma in Business Administration, Human Resources, Operations, or a related field

Job description

Responsibilities

• Provide day‑to‑day administrative and operational support to site leaders and employees, ensuring smooth site operations.
• Coordinate meetings, training sessions, room bookings, visitor access, and other on‑site logistics across assigned locations.
• Manage procurement requests for site and plant needs, including stationery and consumables, using internal procurement systems.
• Support employee services by handling uniforms, PPE distribution, locker allocation, staff badges, onboarding documents, and general system assistance.
• Maintain internal communication channels such as notice boards, dashboards, and operational boards to ensure timely dissemination of business and HR updates.
• Coordinate travel and repatriation arrangements for foreign employees in line with HR directives, corporate policies, and regulatory requirements, including liaison with approved travel vendors.
• Provide administrative support to manufacturing and HR teams, including time system adjustments, work pass renewals, and coordination of employee engagement activities.
• Ensure proper documentation, audit readiness, and continuity of site administrative processes, while supporting audits, site visits, and senior management engagements as required.

Requirements

• Diploma in Business Administration, Human Resources, Operations, or a related field.
• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Strong coordination, organisational, and communication skills, with the ability to manage multiple tasks across stakeholders.
• Detail‑oriented, dependable, and proactive, with the ability to work independently in a fast‑paced site environment.

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified. Email resume to [e-mail]. People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705. Tel: [phone]. EA License Number: 02C4944. Registration Number: R1872398. Posting Personnel: Ng Jwee Ken. Ref: QV8X3RV6