Admin Assistant, Allied Health & Operations (SACH)

St. Andrew's Mission Hospital; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare facility in Singapore is seeking an Administrative Support role focused on assisting with mobility fund applications and general clerical tasks. The ideal candidate will have a general diploma with at least 2 years of experience, be proficient in Microsoft Office, and possess strong communication skills. Responsibilities include coordinating therapy device applications, maintaining records, and providing departmental support.

Qualifications

• At least 2 years of working experience required.

Responsibilities

• Assist the AHO Manager in administrative functions.
• Coordinate with therapists for therapy devices applications.
• Maintain filing system for government agency information.
• Reconcile general ledger and quarterly reports.
• Provide general clerical support for departmental operations.

Skills

Proficient in Microsoft Office

Good written communication skills

Meticulous

Ability to work independently

Education

General diploma or equivalent

Job description

Job Responsibilities

• Assist the AHO Manager to provide support in the admin functions relating to:

1. Senior Mobility & Enabling Fund (SMF)
2. One-Rehab
3. Linen & Laundry
4. General Clerical Support

• Coordinate with therapists to assist with the SMF application and purchase of therapy devices.
• Keep track of the delivery of therapy devices upon patients’ discharge and ensure billing accuracy before obtaining approval from the Therapy Leads.
• Amend SMF applications and orders upon therapy request.
• Maintain a system for filing and achieving all essential information and circulars from government agencies related to SMF.
• Provide support as a SMF Fund Administrator (FA) claiming to Agency of Integrated Care (AIC) when delivery and documentation are completed.
• Reconcile general ledger and quarterly report for submission of claim to AIC quarterly.
• Ensure and verify the following before preparing a claim for submission:

1. The documentation for the application is complete, and supports the applicant’s eligibility for SMF;
2. The documentation for the order, delivery, and acknowledgement of receipts and invoicing of the assistive devices or consumables to the applicant is complete and has been received by the FA.
3. For assistive devices, the applicants include in the claims should not be more than two quarters old. FAs are required to provide valid reasons for late submission.

• Assist in the SMF audit.
• Collect data, prepare reports, and submit quarterly claims for One-Rehab.
• Check delivery orders and monthly invoices, manage inventory, initiate purchases, and maintain the linen store.
• Provide general administrative and clerical support for departmental operations.
• Assume other responsibilities relevant to the position as delegated from time to time, including work relating to expanding services and developing new services or new projects.

Requirements

• General diploma or equivalent from a recognised institution is required.
• At least 2 years of working experience.
• Proficient in Microsoft Office with good spoken and written communication skills.
• Meticulous and able to work independently.