Admin Assistant / Admin Executive

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore seeks an Administrative Assistant to manage fleet performance, support driver analysis, and maintain records. The ideal candidate should possess excellent organisational and communication skills, proficiency in Microsoft Office, and experience in administrative roles. Join our Fleet Mobility Department for this exciting opportunity.

Qualifications

• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in work.
• Experience in administrative assistant roles preferred.

Responsibilities

• Monitor company fleet performance and ensure timely follow-ups.
• Manage and analyze driver behavior through the Driver Management System.
• Conduct monitoring of vehicle idling status.
• Ensure proper working condition of fleet vehicles.
• Coordinate with drivers and supervisors for hardware replacements.
• Verify supplier invoices for finance processing.
• Maintain accurate fleet records.
• Handle ad hoc duties as assigned.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Microsoft Office proficiency

Attention to detail

Flexible and adaptable

Solution-oriented

Education

Experience in administration and office support

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Responsibilities:

1. Monitor company fleet performance through the live tracking system; consolidate system-generated alerts and ensure timely follow-up actions.

2. Manage and oversee the Driver Management System (DMS), including tracking and analyzing driver behavior.

3. Conduct daily monitoring of vehicle idling status and report findings to management.

4. Ensure all fleet vehicles are in proper working condition to support operational productivity.

5. Coordinate with drivers, transport supervisors, technicians, and managers for hardware replacements and related matters.

6. Verify supplier invoices and submit to the Finance Department for payment processing.

7. Perform accurate data entry and maintain fleet records.

8. Handle any other ad hoc duties as assigned.

What we're looking for

• Strong organisational and time management skills with the ability to prioritise tasks and work under pressure

• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organisation

• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

• Attention to detail and a commitment to accuracy in all work tasks

• Flexible and adaptable, with a proactive and solution-oriented approach

• Experience working in the administration and office support industry, particularly in administrative assistant roles, is highly desirable

Working Location: Benoi Crescent

Working Hour: 9.30am to 6pm (Mon to Fri)

**You will be reporting under Fleet Mobility Department