Admin Assistant (5 - 6 months temp)

STATS CHIPPAC MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A technology management company located in Singapore seeks an Administrative Assistant to provide essential support in general administration. The role involves overseeing various tasks such as managing receptions, scheduling meetings, and maintaining organized filing systems. Ideal candidates will have strong organizational skills, prior administrative experience, and proficiency in Microsoft Office Suite. This position offers opportunities to work closely with key management and contribute to the smooth operation of the office.

Qualifications

• Previous experience in an administrative or office management role preferred.
• Familiarity with office equipment and administrative procedures.
• Experience with project management or database systems is an advantage.

Responsibilities

• Oversee room bookings, schedule meetings, and coordinate travel arrangements.
• Manage reception, incoming calls, emails, and correspondence.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain organized filing systems for information retrieval.
• Support administrative functions like expense tracking and invoice processing.
• Order and manage office supplies while liaising with vendors.
• Assist in planning company events and management meetings.
• Provide administrative support to key management.
• Assist the CTO with travel arrangements and expense claims.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Interpersonal skills

Service-oriented attitude

Education

ITE certification or diploma in business administration

Tools

Microsoft Office Suite

Google Workspace

Job description

Purpose of the Job

The Administrative Assistant provides essential support in General Administration (GA) capacity to ensure the smooth and efficient operation of the office. This role is responsible for managing day-to-day administrative tasks, supporting GA Manager and ensuring organizational processes run effectively. The position requires strong co‑ordination skills, attention to detail, and the ability to handle confidential information with discretion.

Key Job Accountabilities

• Oversee room bookings, schedule meetings, and coordinate travel arrangements for key management.
• Manage receptions, incoming calls, emails, and correspondence, ensuring timely routing and follow‑up.
• Prepare, format, and proofread a variety of documents, reports, and presentations with accuracy and attention to detail.
• Maintain organized filing systems (both digital and physical) to ensure accurate record‑keeping and easy retrieval of information.
• Support general administrative functions, including expense tracking, invoice processing, and preparation of documentation.
• Order and manage office and pantry supplies while liaising with vendors to ensure smooth daily operations.
• Assist in planning and coordinating company events, team activities, and management meetings.
• Deliver comprehensive administrative support to key management as required.
• Assist the CTO with travel arrangements and expense claims.

Required Experience and Qualifications

• At least a ITE certification, or diploma in business administration (or a related field) is preferred.
• Previous experience in an administrative, office management, or assistant role preferred.
• Familiarity with office equipment (printers, scanners, etc.) and administrative procedures.
• Experience with project management or database systems is an advantage.
• Strong organizational and time‑management skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Ability to handle confidential information with integrity and professionalism.
• Strong interpersonal skills and a proactive, service‑oriented attitude.
• Flexibility and adaptability in a fast‑paced environment.