Admin Assistant ($3500 | Team Secretary)

GMP Technologies; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading technology company in Singapore is seeking an experienced Admin Assistant to provide administrative and clerical support. The ideal candidate must possess a diploma in business management and have at least 3 years of experience in similar roles. Responsibilities include managing invoices, organizing meetings, and facilitating communication among departments. Familiarity with Power BI and data visualization tools is a plus. This role ensures smooth operations and requires strong organizational skills.

Qualifications

• Minimum 3 years of working experience in administrative and clerical support.
• Proficiency in Power BI and data visualization tools is required.
• A diploma in business management is necessary.

Responsibilities

• Provide administrative and clerical support to the team.
• Prepare, submit, and ensure accuracy of reports on time.
• Manage and process invoice payments efficiently.
• Organize and coordinate meetings and travel arrangements.
• Plan and organize internal and external events.
• Facilitate communication between departments.

Skills

Administrative support

Clerical support

Time management

Effective communication

Event planning

Education

Diploma in business management

Tools

Power BI

Data Visualization Tools

Job description

About the job Admin Assistant ($3500 | Team Secretary)

Responsibilities

• Provide administrative and clerical support: Assist the team with various tasks to ensure smooth operations.
• Prepare and submit reports promptly: Ensure reports are accurate and delivered on time.
• Manage and process invoice payments: Handle invoices efficiently to maintain financial flow.
• Organize and coordinate meetings: Schedule meetings, send invitations, reserve rooms, and arrange equipment.
• Coordinate travel arrangements and appointments for management: Manage travel logistics and appointments for the management team.
• Plan and organize events: Organize internal and external events for various purposes.
• Facilitate communication between departments: Act as a liaison to ensure smooth information flow across departments.
• Perform additional duties as assigned: Be adaptable and willing to take on additional tasks to support the team

Requirements

• Diploma in business management
• 3 years of working experience in administrative and clerical support
• Knowledge in Power BI/ Data Vizualization Tools