Admin Assistant

TECHCOM ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A local engineering firm in Singapore is seeking a responsible Administrative Assistant to handle a variety of administrative tasks. The role involves answering phone calls, organizing appointments, managing mail, and maintaining filing systems. Candidates should have proven experience, excellent organizational skills, and be proficient in MS Office. Fluency in English and Mandarin is required for communication with Mandarin-speaking customers. This position provides a great opportunity to contribute to general office management within a dynamic environment.

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Receive, sort and distribute the mail.
• Maintain contact lists.
• Reply to enquiries via email, telephone or face to face.
• Maintain filing systems.
• Prepare and monitor invoices.

Skills

Time management

Attention to detail

Problem solving

Excellent written communication

Excellent verbal communication

Organizational skills

Multi-tasking

Tools

MS Office

Office equipment like printers and fax machines

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Receive, sort and distribute the mail
• Maintain contact lists
• Reply to email, telephone or face to face enquiries
• Maintain computer and manual filing systems
• Prepare and monitor invoices
• Ad hoc job duties as assigned

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS OfficeExcellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

HR Contact Number : 6996 6666