Admin Assistant

CYNOPSIS SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A dynamic office solutions provider in Singapore is seeking a friendly and organized Admin Assistant to ensure smooth daily operations and maintain a pleasant workplace. The role includes managing pantry supplies and office cleanliness, liaising with building management, managing access cards, and supporting office events. The ideal candidate is well-organized, has good communication skills, and is comfortable multitasking. This position offers opportunities in a supportive environment.

Qualifications

• Prior experience in office administration or receptionist roles is preferred.
• Pleasant personality with good communication skills.
• Well-organized and able to multitask.
• Comfortable liaising with vendors and building management.
• Responsible, proactive, and service-oriented.

Responsibilities

• Manage pantry supplies and ensure office cleanliness.
• Liaise with building management on maintenance issues.
• Manage staff access cards and maintain access records.
• Greet visitors and assist with meeting arrangements.
• Support office events and provide general administrative support.

Skills

Good communication skills

Multitasking

Organizational skills

Proactive attitude

Service-oriented

Tools

Microsoft Office

Google Workspace

Job description

About the Role

We are looking for a friendly and organized Admin Assistant to manage day-to-day office operations and ensure a pleasant and well-maintained workplace environment.

Key Responsibilities

Office Operations

• Responsible for pantry supplies and refill of snacks, beverages, and consumables.
• Maintain office cleanliness and coordinate with cleaning services.
• Handle office-related matters and ensure smooth daily operations.

Building & Facility Liaison

• Liaise with building management on access, maintenance, and facility issues.
• Coordinate repair or maintenance requests when required.

Access Management

• Manage staff access cards and face-recognition access registration.
• Maintain access records and coordinate with building management for updates.

Front Desk & Guest Support

• Greet visitors and guests upon arrival.
• Assist with meeting room arrangements and refreshments.

Office Events & Support

• Support office events, team activities, and internal gatherings.
• Provide general administrative support as needed.

Requirements

• Prior experience in office administration or receptionist roles is preferred.
• Pleasant personality with good communication skills.
• Well-organized and able to multitask.
• Comfortable liaising with vendors and building management.
• Basic computer skills (Microsoft Office / Google Workspace).
• Responsible, proactive, and service-oriented.