ADMIN ASSISTANT

ISS FACILITY SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading facility services provider in Singapore is seeking a detail-oriented individual to manage employee contracts, attendance, and health & safety compliance. The ideal candidate should have a minimum 'O' Level education, strong communication skills, and the ability to work effectively both independently and as part of a team. Responsibilities include drafting contracts, ensuring compliance with regulations, monitoring leave, and addressing employee concerns. Competitive salary and engaging work environment offered.

Qualifications

• Effective communicator and problem solver on staff issues.
• High level of accuracy and attention to detail.
• Able to adapt in a fast-paced and challenging environment.

Responsibilities

• Draft and brief Service Contracts for all new staff.
• Assist in arranging pre-employment check-ups and vaccinations.
• Maintain accurate records of email correspondences.
• Check daily roster & attendance, ensure compliance with Employment Act.
• Record all planned & unplanned leave, ensure timely salary payments.
• Prepare manpower reports and engage with staff concerns.
• Monitor Health & Safety Environmental procedures.

Skills

Effective communication

Problem solving

Attention to detail

Adaptability

Teamwork

Education

Min 'O' Level or equivalent

Job description

JOB REQUIREMENT

• Draft & brief Service Contracts for all new staff. Submit contracts to Head Office. Prepare nametags for new staff.


• Start personnel files for new employee. Maintain p-file for each employee.


• Assist in arrangement and follow up for staff pre employment check up and vaccination when due.


• Maintain efficient and accurate records or email correspondences in line with best practice.


• Check daily roster & attendance. Ensure full compliance with Employment Act. Update & apply staff leave in


• Record all planned & unplanned leave. Comply with export deadline to ensure staff salary is paid on time.


• Monitor staffing levels. Prepare manpower & other reports on a regular basis. Draft meeting minutes if required.


• Engage & retain staff by addressing their concerns. Conduct exit interviews & clearance for resigned staff.


• Liaise with Head Office on any queries and relevant information. Implement Company’s procedures and systems.


• Monitor all Health & Safety Environmental procedures and practices and report incidents immediately.


• Manage & exceed client expectations.


• Undertakes any other duties/ activities/ projects, etc. as and when instructed by the supervisor or management.

JOB REQUIREMENT

• Min 'O' Level or equivalent.


• Effective communicator and problem solver on staff issues.


• High level of accuracy and attention to detail .


• Able to adapt in a fast pace & challenging environment.


• Able to work independently and in a team.