Admin Assistant

Unison Group; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A group of companies in Singapore is seeking an Admin Assistant to provide crucial administrative and HR coordination support. Key responsibilities include managing work pass applications, onboarding new hires, and maintaining employee records. The ideal candidate should have 1-3 years of relevant experience, possess strong communication and organizational skills, and be proficient in MS Office. This position offers a dynamic work environment with a hybrid arrangement of in-office and remote work.

Qualifications

• 1-3 years of experience in administrative or HR coordination roles.
• Basic understanding of Singapore work pass processes is an advantage.
• Able to handle confidential information professionally.

Responsibilities

• Handle work pass / visa applications for employees across the group.
• Coordinate education verification and onboarding formalities.
• Provide administrative and coordination support to HR teams.

Skills

Communication skills

Coordination skills

Follow-up skills

MS Office proficiency

Organizational skills

Job description

Job Title: Admin Assistant
Location: Changi Business Park, Singapore
Employment Type: Full-time
Working Arrangement: 4 days in office + 1-day WFH
Salary Range: SGD 2000 - 2500 per month

Job Overview

We are looking for an Admin Assistant to support our group of companies with day-to-day administrative, HR coordination, and project-related tasks. The ideal candidate is organized, proactive, and able to manage multiple responsibilities with accuracy and professionalism

Key Responsibilities

• Handle work pass / visa applications (EP, S Pass, WP) for employees across the group of companies
• Manage timesheet submissions, tracking progress, and following up with employees
• Coordinate education verification, background checks, and onboarding formalities
• Liaise with new hires to collect required documentation and ensure smooth onboarding
• Maintain and update employee records, HR trackers, and documentation repositories
• Provide high-level administrative and coordination support to HR and project teams
• Prepare reports, documentation, and assist in general office administration
• Support ad-hoc HR, administrative, and project activities as required

Requirements

• 1-3 years of experience in administrative or HR coordination roles
• Basic understanding of Singapore work pass processes is an advantage
• Strong communication, coordination, and follow-up skills
• Proficient in MS Office (Excel, Word, Outlook)
• Able to handle confidential information professionally
• Detail-oriented, organized, and capable of working independently