Admin Assistant

KOK TONG MOTORS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A growing start-up in heavy equipment distribution seeks an admin to support sales operations and manage administrative tasks. Responsibilities include drafting quotations, preparing contracts, submitting COE applications, and ensuring compliance with government regulations. Candidates should have at least 3 years of relevant experience and proficient skills in Microsoft Office. The ideal candidate will thrive in a dynamic start-up environment and should have strong coordination and communication abilities.

Qualifications

• Minimum of 3 years of relevant experience in Admin, preferably in the automotive or construction industry.
• Knowledge of LTA COE bidding and submission processes is a strong advantage.
• Ability to work independently in a start-up environment.

Responsibilities

• Assist in drafting quotations for sales of heavy equipment.
• Prepare standard sales and service contracts.
• Ensure timely submission of permits, renewals, and compliance documents.
• Provide administrative support to the Sales team.
• Handle incoming customer inquiries and requests via phone, email, and WhatsApp.

Skills

Strong coordination skills

Attention to detail

Strong communication skills

Ability to multitask

Education

Min. Secondary education (N’ / O’ Level) or equivalent

Tools

Microsoft Office

HRMS or ERP systems

Job description

We are growing start-up company in the heavy equipment distribution, looking for an admin who will be responsible for managing general administrative tasks. The role involves supporting sales operations, and handling authority submissions such as COE bidding and regulatory applications. This role requires strong coordination skills, attention to detail, and familiarity with Singapore government systems.

Job Description

• Assist in drafting quotations for sales of heavy equipment.
• Prepare standard sales and service contracts.
• Submit COE bidding applications through ONE.MOTORING (LTA) portal.
• Ensure timely submission of permits, renewals, and compliance documents (e.g., vehicle approval, importation licenses, etc.).
• Keep up to date with relevant government regulations and ensure compliance.
• Provide administrative support to Sales team and assist in daily coordination with Ops team and Warehouse
• Handle incoming customer inquiries and requests via phone, email, and whatsapp
• Manage office supplies, facilities, and equipment
• Perform other ad-hoc duties assigned by the supervisor

Requirements

• Min. Secondary education (N’ / O’ Level) or equivalent.
• Min 3 years of relevant experience in Admin, preferably in automotive or construction industry.
• Knowledge of LTA COE bidding and submission processes is a strong advantage.
• Strong communication skills, ability to multitask and work independently in a start-up environment.
• Proficient in Microsoft Office; knowledge of HRMS or ERP systems is a plus.