Admin Assistant

Innergy Consulting Pte.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consulting firm in Singapore seeks an Administrative Assistant to support daily operations and facilitate communication between departments. The role includes managing schedules, preparing reports, and ensuring confidentiality. Ideal candidates will have a diploma or bachelor's degree with at least two years of relevant experience. Strong organizational skills, attention to detail, and proactive approach are essential. It's an excellent opportunity for those looking to contribute to a dynamic team environment.

Qualifications

• Minimum 2 years of experience in office administration or management support.
• Proven ability to handle confidential information with discretion.
• Highly organized with excellent attention to detail.

Responsibilities

• Prepare reports, presentations, and meeting agendas.
• Manage the Managing Director's calendar and coordinate travel arrangements.
• Oversee calendars for internal and external meetings.

Skills

Strong organizational skills

Excellent communication skills

Time management

Detail-oriented

Proactive mindset

Education

Diploma or Bachelor's degree

Job description

We are looking for an Administrative Assistantwhowill play an important role in supporting the efficient running of the office and day-to-day operations. This position acts as a liaison between global departments, internal staff, external agencies, and the general public. The ideal candidate is proactive, detail-oriented, and demonstrates strong organizational and communication skills in a professional and approachable manner.

Key Responsibilities

Uphold safety and environmental protection as fundamental values in all activities.

Administrative Support

• Prepare reports, presentations, meeting agendas, and coordinate Board and management meetings, working closely with multiple departments to consolidate required materials
• Manage the Managing Directors calendar, schedule meetings, coordinate travel arrangements, and process expense reports
• Oversee calendars for internal and external meetings, resolving scheduling conflicts promptly.

Organize and maintain confidential files, records, and office documentation.

Event Coordination

• Contribute to the office social committee, assisting in the planning and organization of social and CSR activities

Requirements

• Diploma or Bachelors degree with min 2 years experience in office administration or management support

Proven ability to handle confidential information with discretion.

Strong time management, interpersonal skills, and flexibility in handling multiple priorities.

Highly organized with excellent attention to detail and ability to multitask effectively.

Consistently monitors work to ensure high standards of accuracy and quality.

Team-oriented with strong communication and interpersonal skills.

• Self-starter with a proactive mindset and willingness to take on additional responsibilities in support of the team.