Admin

ASPENHEALTH PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare service provider in Singapore is seeking a proficient Office Manager to oversee daily operations and enhance productivity. This role includes managing office logistics, ensuring the delivery of excellent customer service, and organizing events and communications. The ideal candidate possesses exceptional communication and problem-solving skills, and prioritizes ethical behavior in all tasks. This position offers an engaging work environment and opportunities for continued professional development.

Responsibilities

• Manage daily office operations to ensure efficiency and productivity.
• Introduce and implement innovative short and long-term business goals.
• Provide excellent customer service by addressing inquiries and resolving issues promptly.
• Plan and coordinate company events, meetings, and conferences, including logistics management.
• Handle all incoming and outgoing correspondence, including emails, phone calls, and physical mail.
• Prepare and edit documents, reports, audits and presentations as required.
• Maintain organized and secure filing systems for both electronic and physical documents.
• Negotiate and approve agreements with internal and external stakeholders.
• Support project planning and execution, ensuring adherence to timelines and deliverables, while managing budget activities.
• Coordinate appointments and schedules between external partners and internal medical teams, including follow-ups and timely communication of results to clinics.
• Carry out any other duties and responsibilities as may be assigned.

Skills

Excellent written and verbal communication skills

Problem-solving skills

Must be able to prioritize

Ethical behaviour

Job description

Job Responsibilities

• Manage daily office operations to ensure efficiency and productivity.
• Introduce and implement innovative short and long-term business goals.
• Provide excellent customer service by addressing inquiries and resolving issues promptly.
• Plan and coordinate company events, meetings, and conferences, including logistics management.
• Handle all incoming and outgoing correspondence, including emails, phone calls, and physical mail.
• Prepare and edit documents, reports, audits and presentations as required.
• Maintain organized and secure filing systems for both electronic and physical documents.
• Negotiate and approve agreements with internal and external stakeholders.
• Support project planning and execution, ensuring adherence to timelines and deliverables, while managing budget activities.
• Coordinate appointments and schedules between external partners and internal medical teams, including follow-ups and timely communication of results to clinics.
• To carry out any other duties and responsibilities as may be assigned

Admin Requirements:

• Excellent written and verbal communication skills.
• Problem-solving skills.
• Must be able to prioritize.
• Ethical behaviour.