Accounts & HR Executive

IGM MAINTENANCE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A Singaporean maintenance company is looking for an administrative support role that combines HR and finance tasks. The successful candidate will assist with accounting matters, handle payroll for foreign workers, and help prepare HR documents. A positive attitude, confidentiality, and proficiency in Microsoft Office are essential. This position involves managing various administrative tasks, requiring the ability to multitask effectively and work independently.

Qualifications

• 1-2 years’ experience in an administrative and support role including HR & Finance.
• Fast learner and able to multi-task.
• Able to work independently and prioritize work assignments.

Responsibilities

• Assist on all accounting matters (AP & AR).
• Handle foreign workers payroll and welfare matters.
• Preparation of employment contracts and HR letters.

Skills

Proficient in using Microsoft Office

Ability to multitask

Positive working attitude

Confidentiality maintenance

Job description

Key Responsibilities

1. Assist on all accounting matters (AP & AR).
2. In-charge of petty cash and staff expenses claims.
3. Liaise with suppliers on payment issues. Verify invoices and reconcile with supplier’s Statement of Accounts.
4. Assist & support on quarterly GST returns.
5. Filing for all accounts & HR documents.
6. Assist with end-of-month tasks like putting together entries and financial reports.
7. Help get things ready for audits and liaise with auditors when needed.
8. Handle foreign workers payroll and welfare matters
9. Responsible for foreign workers’ work passes (new application, renewal and cancellation) recruitment.
10. Preparation of employment contracts and other HR letters/miscellaneous HR related correspondences.
11. To maintain employee data and files, ensuring they are well organised and up-to-date.
12. Renewal of company insurance policy, road tax, tenancy contracts, foreign workers courses, season parking, etc.
13. Sourcing and purchasing for company corporate event planning, company inventories, festive celebration, company annual dinner, office cleaning supplies and pantry needs etc.
14. Manage and distribute stationery supplies, mails, office equipment and maintenance

Requirements

• 1-2 years’ experience in an administrative and support role including HR & Finance
• Fast learner and able to multi-task
• Positive working attitude and willing to learn
• Proficient in using Microsoft Office
• Able to work independently
• Ability to maintain confidentiality.
• Ability to prioritize work assignments among conflicting demands