Accounts cum Admin Executive

NALA EMPLOYMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic small team in Singapore is seeking an Accountant, Administrative, and Personal Assistant. The role combines managing daily financial operations with providing essential administrative and personal support. Candidates should have proven experience in accounting, strong organizational skills, and be proficient in accounting software. A passion for dogs and commitment to positive reinforcement-based training is also desired.

Qualifications

• Proven experience as an accountant or bookkeeper.
• Strong organizational skills with a track record of managing multiple responsibilities.
• High level of integrity and confidentiality.

Responsibilities

• Manage all accounts payable and receivable.
• Process payroll and manage financial reports.
• Assist with HR-related tasks, such as onboarding and record maintenance.

Skills

Financial management

Administrative support

Confidentiality

Attention to detail

Communication

Tools

QuickBooks

Xero

Microsoft Office Suite

Job description

Overview

This role is a dynamic and essential part of our small team. The Accountant, Administrative, and Personal Assistant will play a triple role, managing the daily financial operations of the school, providing crucial administrative support for the entire organization, and offering personal assistance to the owner. This position requires a high level of trust, confidentiality, and discretion. The ideal candidate is a self-starter who is comfortable with both numbers and people, and is passionate about our mission of positive reinforcement-based training.

Responsibilities

Accounting (approx. 50%)

• Manage all accounts payable and receivable, ensuring timely payments and collections.
• Process payroll for all staff, including tracking hours and managing deductions.
• Reconcile bank and credit card statements on a monthly basis.
• Prepare and maintain financial reports, including profit and loss statements and balance sheets.
• Manage tax filings and ensure compliance with all relevant financial regulations.
• Oversee budget management and financial forecasting.
• Maintain accurate and organized financial records using accounting software (e.g., QuickBooks).

Administrative (approx. 30%)

• Manage general office duties, including maintaining a clean and organized workspace, ordering office supplies, and handling mail and correspondence.
• Maintain and organize digital and physical files for the school.
• Work with the school manager in organizing and publishing shifts onto the HR system
• Coordinate and schedule company meetings and appointments.
• Assist with HR-related tasks, such as new employee onboarding and maintaining employee records.
• Act as a point of contact for external vendors, clients, and suppliers.
• Draft and proofread documents and presentations.

Personal Assistant (approx. 20%)

• Provide confidential administrative support to the owner, including scheduling appointments and managing calendars.
• Handle sensitive and personal information with the utmost discretion.
• Assist with personal errands and tasks as needed, such as booking travel, organizing events, or managing household vendors.
• Serve as a point of contact for personal and business communications on behalf of the owner.

Qualifications

• Proven experience as an accountant or bookkeeper.
• Strong administrative and organizational skills, with a track record of managing multiple responsibilities.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
• Exceptional attention to detail and a high level of accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and take initiative in a fast-paced environment.
• High level of integrity and a strong sense of confidentiality.
• A passion for dogs and a commitment to the principles of positive reinforcement-based training.