Accounts and Admin Assistant

SINGLAND TRANSPORTATION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local transportation company in Singapore is seeking a motivated Accounts cum Admin Assistant. The successful candidate will manage daily finance functions, including processing payments and preparing reports, while also providing administrative support to the operations team. Candidates should have at least a GCE ‘O’ Level or equivalent, and 2 to 5 years of relevant experience. Proficiency in Microsoft Office and knowledge of MYOB software is preferred. This role offers a full-time schedule with a 5.5-day work week.

Qualifications

• Minimum GCE ‘O’ Level or Certificate/Diploma in Accounting, Finance, or Office Administration.
• 2 to 5 years of relevant experience, preferably in the construction industry.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Process outgoing payments, handle AR and AP functions.
• Prepare monthly journal entries and reconcile accounts.
• Provide administrative support to the Foreman.

Skills

Attention to detail

Organizational skills

Microsoft Excel

Email communication

Education

GCE ‘O’ Level or Certificate/Diploma in Accounting, Finance, or Office Administration

Tools

MYOB accounting software

Job description

We are looking for a motivated and detail-oriented Accounts cum Admin Assistant to support our accounting and administrative operations. The successful candidate will assist the Accounting Department in daily finance functions such as processing transactions, preparing reports, and reconciling accounts, while also providing administrative support to the Foreman and operations team.

Responsibilities:

Accounting Duties

• Process outgoing payments, including cheque issuance, telegraphic transfers, and GIRO transactions.
• Handle Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Prepare monthly journal entries for AR and AP transactions.
• Perform data entry, invoice processing, and maintain partial accounting records.
• Manage petty cash and ensure accurate record-keeping.
• Prepare and reconcile Statements of Accounts.
• Assist with month-end closing, GST reporting, and annual audits.
• Maintain proper documentation and filing of accounting records in compliance with company procedures.
• Other ad-hoc accounting duties as assigned.

Administrative Duties

• Provide administrative support to the Foreman, including photocopying, Ez-Link and cash card top-ups, PPE issuance, and handling email correspondence.
• Prepare and coordinate Delivery Orders (D/O), update inventory records for Disposal Orders, and assist in preparing Material Request Forms and Purchase Orders.
• Ensure timely submission of drivers’ and operators’ timesheets from the workshop to the HQ office.
• Perform general administrative tasks as assigned.

Requirements

• Minimum GCE ‘O’ Level or Certificate/Diploma in Accounting, Finance, or Office Administration (or equivalent).
• 2 to 5 years of relevant experience, preferably in the construction industry.
• Proficient in Microsoft Office (Excel, Word, Outlook) and email communication.
• Knowledge of MYOB accounting software is an advantage.
• Strong attention to detail and good organizational skills.
• Able to work independently as well as part of a team.
• Able to start work immediately or with short notice.

Work Schedule & Location

• Full-Time, 5.5-Day Work Week
  • Monday to Friday: 9:00 AM – 6:00 PM
  • Alternate Saturdays off upon confirmation.
• Location: Aljunied