Accounts Administrative

NEXTWAVE PARTNERS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A recruitment company in the clean energy sector is seeking a dependable Accounts & Office Administrator to support senior management. This role requires overseeing daily office operations, providing administrative assistance, and managing key accounting tasks. Candidates should have at least 5 years of experience, excellent communication skills, and proficiency in Microsoft Office. Join a team that is committed to fostering a sustainable future while ensuring smooth office functionality.

Qualifications

• Minimum 5 years of experience in office administration or management.
• Familiarity with purchase order processes is a plus.
• Strong technical proficiency with Microsoft Office and Mac systems.

Responsibilities

• Provide confidential administrative support to management.
• Oversee core accounting activities, including AP and AR.
• Coordinate office repairs and maintenance with vendors.

Skills

Office administration

Interpersonal skills

Organizational skills

Communication skills

Microsoft Office proficiency

Detail-oriented

Time management

Job description

About Nextwave

NextWave Partners is the Recruitment Partner of choice within the Clean Energy, Sustainable Infrastructure, ESG, Impact Investment, Climate-Tech & Technology sectors. We are committed to supporting industries battling climate change towards a net‑zero future and a sustainable economy.

About the role

We are looking for a dependable and proactive Accounts & Office Administrator to support our senior management team. You will be responsible for ensuring smooth daily office operations, providing administrative support, and assisting with key accounting functions. A high level of confidentiality, strong organizational skills, and a positive attitude are essential.

Key Responsibilities

Office & Administrative Support

• Provide confidential administrative support to the Director and senior management.
• Ensure smooth daily office operations and maintain a professional environment.
• Serve as the first point of contact—answer phones and welcome visitors.
• Manage office supplies, pantry setup, courier services, and cleaning coordination.
• Organize monthly staff lunches, internal events, and special occasions (e.g., gifts/flowers).
• Coordinate office repairs and maintenance with vendors and building management.
• Handle building access requests and gym benefit coordination.
• Maintain filing systems and assist with asset tracking and yearly office audit.
• Arrange travel and accommodation as needed.
• Support miscellaneous office tasks as required.

Accounts & Financial Support

• Oversee core accounting activities, including accounts payable (AP), accounts receivable (AR), and reconciliation tasks.
• Support general ledger (GL) posting and reconcile account balances.
• Ensure timely and accurate month‑end closing processes.
• Liaise with external auditors and banks as necessary.
• Prepare and raise invoices, update payment records, and manage payment schedules.
• Carry out banking errands as needed.Maintain a well‑organized accounting filing system.
• Manage the Fixed Asset Register and ensure accurate asset tracking.
• Perform additional accounting duties as assigned.

Requirements

• Minimum 5 years’ experience in office administration, office management, or administrative support.
• Familiarity with purchase order processes is a plus.
• Excellent interpersonal, communication, and organizational skills.
• Strong technical proficiency with Microsoft Office and Mac systems.
• Highly detail‑oriented with excellent time‑management abilities.
• Able to work collaboratively and adapt to changing needs.
• Friendly, approachable, and enthusiastic attitude with a team‑oriented mindset.

EA Registration No: R2199999

NextWave Partners Ltd. (EA License No: 16S8303 - UEN: 201602833E) Web: www.next-wavepartners.com