4 Months Contract Personal Assistant ( Healthcare Govt ) UP 4.2K #HYT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore seeks a Secretary to support the Clinical Head of Department in the Anaesthesia Department. The role involves managing the HOD's diary, performing various administrative duties, and supporting medical staff. The ideal candidate will hold a diploma or degree, with healthcare administration experience preferred. Competitive salary and a chance to work in a dynamic environment.

Qualifications

• Prior experience as a secretary or in healthcare administration preferred.

Responsibilities

• Provide administrative support to the Clinical Head of Department.
• Maintain Clinical HOD’s diary and confirm appointments.
• Answer and screen telephone calls for the HOD.

Skills

Administrative support

Telephone communication

Filing systems management

Email correspondence

Education

Diploma/Degree or equivalent

Job description

Overview

The Secretary provides administrative and secretarial support to the Clinical Head of Department (HOD) and medical staff within the Anaesthesia Department, ensuring smooth coordination of departmental operations.

Key Responsibilities

Specific Duties (80%):

• Maintain Clinical HOD’s diary, confirming appointments, meetings, lectures, and seminars
• Handle administrative duties such as typing, scanning, scheduling, booking meeting rooms, and responding to enquiries
• Answer and screen telephone calls for the HOD and department doctors
• Establish and maintain department filing systems
• Manage incoming and outgoing mail
• Remind HOD on matters of importance and deadlines
• Arrange IT access, name stamps, workstations, and car park access for new staff and visiting consultants
• Provide administrative support to doctors, including HOs, MOs, residents, and medical students
• Draft, compose, and type correspondences and medical documents
• Coordinate with other department administrators on schedules

General Duties (20%):

• Generate monthly rosters for medical staff
• Compile departmental statistics and monthly reports
• Update telephone directories for department doctors
• Assist with claims submission for staff (duty claims, meal allowances, training claims, etc.)
• Support other administrative claims and ad hoc tasks as assigned

Requirements

• Diploma/Degree or equivalent qualification
• Prior experience as a secretary or in healthcare administration preferred

All qualified applicants, please click “APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/[phone]

Email : [e-mail]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599