Receptionist and Admin Assistant

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A secondary school in Singapore is seeking an administrative staff member to provide financial assistance, manage front desk services, and perform data entry tasks. The ideal candidate will have a PSLE certificate and preferably one year of school office administrative experience. This role includes assisting with bursary enquiries, managing communications, and ensuring organized office operations. Working hours are Monday to Friday with no weekend work required.

Qualifications

• Minimally possess a PSLE certificate.
• Preferably have at least 1 year of experience in school office administrative duties.

Responsibilities

• Assist in financial assistance and bursary enquiries.
• Handle counter service and manage telephone enquiries.
• Perform data entry to support administrative functions.
• Keep front desk area orderly and professional.
• Distribute hard-copy mails to designated recipients.

Skills

Clerical tasks

Communication skills

Data entry

Office organization

Document management

Education

PSLE certificate

Job description

Overview

Name of Authority: Serangoon Garden Secondary School

Contract Period: From 1 April 2026 to 31 March 2027.

Option to Extend: 1 April 2027 to 31 March 2028.

Working Hours

• Mon: 7:15 am – 4:00 pm (incl. 1 hr lunch)
• Tue–Thu: 7:15 am – 4:00 pm (incl. 1 hr lunch)
• Fri: 7:15 am – 2:45 pm (incl. 1 hr lunch)

Service not required on Saturdays, Sundays and gazetted public holidays.

Responsibilities

• Financial assistance and bursary support
  • Assist in basic clerical tasks checking document completeness.
  • Assist in financial assistance and bursary enquiries.
  • Inform parents of application outcomes and distribute approval letters.
  • Assist in obtaining endorsements for other financial assistance and bursary applications.
• Front desk and communication services
  • Handle counter service and manage telephone enquiries; relay messages to relevant personnel.
  • Attend to sick/injured students.
  • Contact parents and obtain yellow slip for early dismissal.
  • Collect mobile phones from students on detention.
• Data entry work
  • Perform data entry to support administrative functions.
  • Maintain accurate records of lost/found items, sick bay, and early releases.
  • Update stationery/paper inventory.
  • Scan and WhatsApp updates of late‑coming students geturjoy.
• Office organisation and maintenance
  • Housekeep front desk area to remain orderly and professional.
  • Issue and record uniforms on loan to students; ensure timely return in good order.
  • Keep cupboards in the General Office clean and tidy (stationeries and uniform).
  • Disposal of unclaimed lost and found items.
  • Spring‑cleaning of the General Office during school breaks.
• Document management and distribution
  • Distribute hard‑copy mails to designated recipients timely.
  • Ensure items for distribution are cleared and collected.
  • Obtain GRO signage of Delivery Orders, inform teachers, fill DO, ensure correct collection.
  • Issue Report Books to students as per teachers’ instructions.
  • Issue graduation certificates to graduated students.
  • Contact students for ad‑hoc NRIC collection.
• Event and materials coordinationinderella
  • Help pack items according to classes for distribution, whether for school events or collaterals.

Requirements

The personnel shall minimally have a PSLE certificate and should preferably have 1 year experience in school office administrative duties.

``` ,