Staff Assistant: Admin & Travel Coordinator

Abroad Work; Medina; On-site; SAR 78,000 - 112,000; Full time

Job summary

Abroad Work in Medina, Saudi Arabia, is seeking a Staff Assistant to support a busy team with English-speaking duties. You will handle daily tasks, schedule meetings, and manage correspondence.

The role requires a Bachelor's degree, fluent English, strong organization, and discretion with confidential information. Arabic is a plus, and Microsoft Office proficiency is essential.

Qualifications

• Bachelor's degree in Business Administration or relevant field.
• Fluency in English is a must; fluency in Arabic is a plus.
• Previous staff assistant experience is preferred.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Detail-oriented with high accuracy and ability to maintain confidentiality.

Responsibilities

• Manage and coordinate daily tasks and schedules for the team.
• Answer and direct phone calls, emails, and other forms of communication.
• Schedule meetings and appointments, take minutes, and prepare materials.
• Assist with travel arrangements including flights, hotels, visas, etc.
• Maintain accurate records and files for easy retrieval.
• Prepare reports, presentations, and other documents as needed.
• Handle confidential information with discretion.
• Support the team with additional administrative tasks as needed.

Skills

Fluent English

Strong communication

Excellent organizational skills

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Staff assistant vacancy in Medina Saudi Arabia

Staff Assistant - English Speaking (Pakistani) in Medina, Saudi Arabia


We are seeking a highly organized and efficient Staff Assistant to join our team in Medina, Saudi Arabia. As an English-speaking Pakistani, you will play a crucial role in supporting our operations and communicating with our international clients.

Key Responsibilities:
- Manage and coordinate daily tasks and schedules for the team
- Answer and direct phone calls, emails, and other forms of communication
- Schedule meetings and appointments, take meeting minutes, and prepare necessary materials
- Assist with travel arrangements including booking flights, hotels, organizing visas, etc.
- Maintain accurate records and files for easy retrieval
- Prepare reports, presentations, and other documents as needed
- Handle confidential information with discretion
- Support the team with any additional administrative tasks as needed

Requirements:
- Bachelor's degree in Business Administration or relevant field
- Fluency in English is a must; fluency in Arabic is a plus
- Previous experience as a staff assistant or similar role is preferred
- Excellent organizational skills with the ability to multitask and prioritize effectively
- Strong communication skills both written and verbal
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Detail-oriented with high accuracy in work
- Ability to maintain confidentiality at all times
We welcome individuals who are passionate about helping others and are willing to work hard to ensure the smooth functioning of our organization. If you meet the above requirements and are interested in this opportunity, please submit your application today. We look forward to hearing from you!

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