Real Estate & Facilities Operations Coordinator

Philips Health Systems; Jeddah; On-site; SAR 67,000 - 112,000; Full time

Job summary

Philips Health Systems in Jeddah, Saudi Arabia, seeks an experienced Real Estate Operations Administrator to support facility needs, coordinate day-to-day operations, and manage administrative processes. You will handle travel, meetings, and supplier coordination while ensuring compliance and efficiency.

The role requires 2+ years in Real Estate/Facility Management, fluency in English and Arabic, strong MS Office skills, and a valid driving license.

Qualifications

• At least 2 years' experience in Real Estate Operations, Facility Management, or a similar function.
• Fluent in English and Arabic (mandatory).
• Advanced MS Office skills.

Responsibilities

• Serve as the central administrative support contact for the Real Estate team and leadership.
• Manage day-to-day office operations, records, agendas, expense claims, office supplies, onboarding activities, and administrative processes.
• Coordinate meetings, workshops, and events, including preparation of materials, meeting minutes, and follow-up on action items.
• Arrange business travel and logistics for employees, executives, and visiting customers.
• Handle incoming calls, correspondence, and departmental inquiries professionally.
• Maintain office facilities, kitchen, stationery supplies, weekly team gatherings, and utility-related administration.
• Support employee lifecycle activities including health and life insurance administration and employee claims coordination.
• Manage inventory storage and logistics activities including shipment and receipt of spare parts, tools, and office materials.
• Execute special projects and additional assignments as directed by management.

Skills

Real Estate Operations

Bilingual English/Arabic

MS Office

Driving License

Job description

Philips Health Systems in Jeddah, Saudi Arabia, seeks an experienced Real Estate Operations Administrator to support facility needs, coordinate day-to-day operations, and manage administrative processes. You will handle travel, meetings, and supplier coordination while ensuring compliance and efficiency.

The role requires 2+ years in Real Estate/Facility Management, fluency in English and Arabic, strong MS Office skills, and a valid driving license.