Office Operations & Admin Support Lead

Hitachi Energy Ltd.; Jeddah; On-site; SAR 45,000 - 65,000; Full time

Job summary

Hitachi Energy in Jeddah is seeking an experienced administration coordinator to ensure smooth office operations and secure policy compliance. The role involves receptionist duties, mail and deliveries management, and supporting canteen and vendor invoicing processes.

You will monitor visitor access, coordinate with security, manage room bookings and events, and assist in administrative tasks across Facilities & Secretarial functions.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Monitor visitor access and maintain security awareness.
• Coordinate with Security for visitor registration.
• Receive and sort mail, faxes, and deliveries.
• Answer telephones, screen and direct calls, and provide information as required.
• Arrange shipments (DHL/TNT) and manage office supplies requisition.
• Assist in arranging meetings and events, including room setup and catering.
• Review hotel, car rental, and vendor invoices for approval.

Job description

Hitachi Energy in Jeddah is seeking an experienced administration coordinator to ensure smooth office operations and secure policy compliance. The role involves receptionist duties, mail and deliveries management, and supporting canteen and vendor invoicing processes.

You will monitor visitor access, coordinate with security, manage room bookings and events, and assist in administrative tasks across Facilities & Secretarial functions.