Real Estate & Facilities Administrative Partner

Philips; Jeddah; On-site; SAR 90,000 - 130,000; Full time

Job summary

Philips is seeking a proactive Real Estate Operations Administrator in Jeddah to support the Real Estate team and leadership. You will manage daily office operations, records, agendas, expense claims, onboarding, and supplies, while coordinating meetings and travel for executives and visitors.

The role requires at least 2 years in Real Estate Operations or Facility Management, fluent English and Arabic, and advanced MS Office skills.

Qualifications

• Fluent in English and Arabic is mandatory.
• At least 2 years' experience in Real Estate Operations, Facility Management, or a similar function.
• Advanced MS Office skills required.

Responsibilities

• Serve as the central administrative support contact for the Real Estate team and leadership.
• Manage day-to-day office operations, records, agendas, expense claims, office supplies, onboarding activities, and administrative processes.
• Coordinate meetings, workshops, and events, including preparation of materials, meeting minutes, and follow-up on action items.
• Arrange business travel and logistics for employees, executives, and visiting customers.
• Handle incoming calls, correspondence, and departmental inquiries professionally.
• Maintain office facilities, kitchen and stationery supplies, weekly team gatherings, and utility-related administration.
• Support employee lifecycle activities, including health and life insurance administration and employee claims coordination.
• Manage inventory, storage, and logistics activities, including the shipment and receipt of spare parts, tools, and office materials.
• Execute special projects and additional assignments as directed by management.

Skills

Bilingual English/Arabic

Advanced MS Office

Driving license

Tools

MS Office

Job description

Philips is seeking a proactive Real Estate Operations Administrator in Jeddah to support the Real Estate team and leadership. You will manage daily office operations, records, agendas, expense claims, onboarding, and supplies, while coordinating meetings and travel for executives and visitors.

The role requires at least 2 years in Real Estate Operations or Facility Management, fluent English and Arabic, and advanced MS Office skills.