Operations & Coordination Lead

Agile Consultants; Riyadh; On-site; SAR 205,000 - 319,000; Full time

Job summary

Agile Consultants is seeking an Operations & Coordination Lead to manage day-to-day operations, coordinate with partners, and oversee administrative and financial processes in a fast-paced startup environment.

You will support marketing activities, prepare reports, and liaise with external agencies to ensure campaigns run smoothly. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree preferred in a related field.
• 2–5 years of experience in Operations, Coordination, Executive Assistant, Project Coordination, or Marketing Support.
• Proven ability to manage multiple projects in a fast-paced environment.
• Strong written and verbal communication in English; Arabic an advantage.
• Proficiency with MS Office and Google Workspace.
• Experience with coordinating external vendors, suppliers, and partners.
• Basic financial administration including expense tracking and invoices.
• Ability to prepare professional presentations and reports.
• Discretion handling confidential information.
• Strong interpersonal skills to build effective working relationships.
• Valid UAE driving licence with access to a personal vehicle.

Responsibilities

• Coordinate communication with partners, suppliers, agencies and external stakeholders.
• Manage project timelines and track action items to meet deadlines.
• Support planning and execution of marketing activities and content coordination.
• Liaise with external marketing agencies for campaigns and promotions.
• Prepare marketing materials, presentations and campaign logistics.
• Track expenses and maintain financial records; prepare invoices and reports.
• Support financial summaries and board meeting materials.
• Develop presentations, proposals and business documents.
• Coordinate calendars, meetings, travel and admin requirements.
• Maintain documentation and filing for operational and financial records.
• Identify process improvements to boost efficiency.
• Provide general admin and operational support to leadership.

Skills

Interpersonal skills

Organizational skills

Time management

English communication

Attention to detail

Vendor coordination

Education

Bachelor's degree in Business Administration/Marketing/Operations

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Code: 097/001/439 Industry: Manufacturing

We are seeking a highly organized and proactive Operations & Coordination Lead to support the day-to-day operations of the business by coordinating with internal and external stakeholders, managing administrative and financial processes, and assisting with marketing initiatives. The ideal candidate will be able to manage multiple priorities, maintain accurate records, and contribute to the smooth execution of projects in a fast-paced startup environment.

This Operations & Coordination Lead Job in Dubai is ideal for professionals with strong project coordination, administrative, financial, and stakeholder management experience who enjoy working in dynamic and growing businesses.

• Coordinate communication and follow-ups with partners, suppliers, agencies, and other external stakeholders.
• Manage project timelines, track action items, and ensure tasks are completed within agreed deadlines.
• Support the planning and execution of marketing activities, including content coordination and social media initiatives.
• Liaise with external marketing agencies and creative partners to coordinate campaigns and promotional activities.
• Assist in the preparation of marketing materials, presentations, and campaign logistics.
• Track company expenses and maintain organized financial records.
• Prepare and organize invoices, payment documentation, and expense reports.
• Support the preparation of financial summaries and reports for management and board meetings.
• Develop professional presentations, proposals, reports, briefing notes, and other business documents.
• Coordinate calendars, meetings, travel arrangements, and other administrative requirements.
• Maintain accurate documentation and filing systems for operational and financial records.
• Identify process improvements to enhance operational efficiency and organizational effectiveness.
• Provide general administrative and operational support to the leadership team as required.

• Bachelor's degree in Business Administration, Marketing, Operations Management, or a related field is preferred.
• 2–5 years of experience in an Operations, Coordination, Executive Assistant, Project Coordination, or Marketing Support role.
• Proven ability to manage multiple projects and priorities in a fast-paced environment.
• Exceptional organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills in English; Arabic is an advantage.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
• Experience coordinating with external vendors, suppliers, agencies, and business partners.
• Basic financial administration experience, including expense tracking, invoice management, and payment coordination.
• Ability to prepare professional presentations, reports, and business documentation.
• Highly proactive, resourceful, discreet, and professional in handling confidential information.
• Strong interpersonal skills with the ability to build effective working relationships.
• Valid UAE driving licence with access to a personal vehicle.