Operations Administrative Assistant

امبير للمقاولات; Riyadh; On-site; SAR 67,000 - 123,000; Full time

Benefits offered by this job

Health insurance

22 days annual leave

Remote work option

Salary based on experience

Job summary

امبير للمقاولات is seeking an experienced administrative professional to provide operational and administrative support to the General Manager and company departments. The role involves handling routine administrative tasks, government procedures, employee-related duties, and coordination activities with independence and efficiency.

You will manage documentation, communicate in Arabic and English, prepare official letters, maintain records, coordinate meetings, and assist with recruitment

Qualifications

• Diploma or Bachelor's in Business Administration, HR, Management or related field.
• 2–5 years of administrative, operations or government-relations experience.
• Practical experience with Saudi government and business platforms preferred.

Responsibilities

• Provide operational and administrative support to the General Manager and company departments.
• Handle routine administrative, government, employee-related, and coordination activities efficiently and independently.
• Manage and follow up company transactions through Saudi government and business platforms.
• Coordinate document attestation with Chamber of Commerce and other authorities.
• Follow up employee-related government procedures, renewals, permits, and records.
• Prepare official letters, correspondence, and administrative documents in Arabic and English.
• Enter, update, verify and maintain company and employee records and data.
• Organize electronic and physical files for quick retrieval.
• Coordinate meetings, appointments, interviews, and related arrangements.
• Assist with recruitment coordination and interview scheduling when required.
• Manage routine emails, calls, follow-ups and administrative correspondence.
• Monitor deadlines and initiate renewals without reminders.

Skills

Arabic-English communication

Excel

Word/Outlook

Data entry

Organization

Coordination

Education

Diploma or Bachelor's in Business Administration, HR or Management

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Provide operational and administrative support to the General Manager and company departments, with responsibility for completing routine administrative, government, employee-related, and coordination activities efficiently and independently.

Role

Provide operational and administrative support to the General Manager and company departments, with responsibility for completing routine administrative, government, employee-related, and coordination activities efficiently and independently.

Provide operational and administrative support to the General Manager and company departments, with responsibility for completing routine administrative, government, employee-related, and coordination activities efficiently and independently.

Provide operational and administrative support to the General Manager and company departments, with responsibility for completing routine administrative, government, employee-related, and coordination activities efficiently and independently.

Responsibilities

• Manage and follow up company transactions through commonly used Saudi government and business platforms.
• Work effectively with Qiwa, Mudad, Muqeem, Absher Business, GOSI, Balady, Ministry of Commerce, Saudi Business Center, Chamber of Commerce and other relevant platforms.
• Coordinate document attestation and authentication with the Chamber of Commerce, Ministry of Foreign Affairs and other relevant authorities.
• Follow up employee-related government procedures, renewals, permits, records and required payments.
• Monitor expiration dates and required actions and initiate renewals before deadlines without waiting for management reminders.
• Prepare official letters, correspondence, forms and administrative documents in Arabic and English.
• Enter, update, verify and maintain company and employee records and data.
• Organize electronic and physical files and ensure documents can be retrieved quickly when required.
• Coordinate meetings, appointments, interviews, bookings and related arrangements.
• Assist with recruitment coordination, candidate communication and interview scheduling when required.
• Manage routine emails, calls, follow-ups and administrative correspondence as assigned.
• Follow up assigned tasks with employees, suppliers, service providers and external parties until completion.

Requirements

• Diploma or Bachelor's degree in Business Administration, Human Resources, Management or a related field.
• 2–5 years of relevant administrative, operations or government relations experience.
• Practical experience using Saudi government and business platforms is strongly preferred.

Skills

Skills

• Good Arabic and English communication and business writing skills.
• Good command of Microsoft Excel, Word, Outlook and general office applications.
• Strong ability to work independently, prioritize tasks and complete assignments without continuous supervision.
• Government platforms and procedures.
• Administrative coordination.
• Follow‑up and task ownership.
• Problem solving and initiative.
• Data entry and records management.
• Business correspondence.
• Organization and time management.
• Communication and coordination.
• Confidentiality and attention to detail.

Benefits

• Salary based on experience.
• Health insurance.
• 22 working days annual leave as per company policy.
• Remote work option based on job requirements and company policy.