Administrative Assistant

UCC Holding; Riyadh; On-site; SAR 167,000 - 257,000; Full time

Job summary

UCC Holding in Riyadh seeks an experienced Administrator to plan, coordinate, and oversee a wide range of administrative activities, ensuring smooth day-to-day operations and strong support for senior management and the broader team.

You will supervise admin staff, handle calls and correspondence, manage office supplies, coordinate meetings and events, and prepare leadership reports in a timely, accurate manner.

Qualifications

• 8+ years total professional experience with at least 3 years in administration.
• GCC experience of 2+ years is an advantage.
• Bachelor’s degree in Business Administration or related field.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, coordination, communication, and interpersonal skills.

Responsibilities

• Supervise day-to-day operations of the department and staff.
• Provide general admin support, handling calls, correspondence, and inquiries.
• Manage office supplies and equipment; keep an adequately stocked office.
• Plan, coordinate, and support meetings, interviews, and trainings.
• Support executives and senior management with admin tasks.
• Coordinate meetings with agendas, minutes, and action items.
• Prepare and distribute leadership reports and monthly updates.
• Assist onboarding and orientation of new employees.
• Maintain policy and procedure manuals and assist internal audits.
• Support HSE initiatives and incident reporting per IMS policies.

Skills

Administrative experience

MS Office

Coordination

Communication

Interpersonal skills

Time management

Attention to detail

Professionalism

Confidentiality

Independent & team work

Proactive

GCC experience

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

We are looking for an experienced Administrator to plan, coordinate, and oversee a range of administrative activities, ensuring smooth and efficient day-to-day operations while providing effective support to senior management and the wider team.

Key Responsibilities

• Supervise the day-to-day operations of the department and administrative staff, ensuring tasks are completed efficiently and accurately.
• Provide general administrative and clerical support, including handling phone calls, correspondence, and routine inquiries.
• Manage office supplies, stationery, and equipment, ensuring the office is adequately stocked and all equipment is properly maintained.
• Plan, coordinate, and support office activities and events, including meetings, conferences, interviews, orientations, and training sessions.
• Provide administrative support to executives, business leaders, and other senior management members.
• Coordinate meeting and teleconference arrangements, including preparing agendas, recording and distributing minutes, and following up on action items.
• Prepare, review, and distribute weekly leadership reports, monthly updates, and other management-related communications in a timely and accurate manner.
• Support the Executive Team and Leadership with the preparation and coordination of annual leadership meetings, strategic planning sessions, business meetings, and other key events.
• Prepare and edit correspondence, reports, presentations, communications, and other business documents.
• Coordinate and support the onboarding and orientation of new employees, including training arrangements and preparation of relevant materials.
• Maintain and update company policy and procedure manuals and support internal self-audit activities in line with management requirements.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and assist with incident reporting and resolution in accordance with company and IMS policies.
• Ensure confidentiality, accuracy, and professionalism when handling sensitive information and administrative matters.

Qualifications & Experience

• Minimum 8 years of overall professional experience, including at least 3 years of relevant administrative experience.
• GCC experience of 2 years or more is an advantage.
• Bachelor's degree in Business Administration or a related field.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, coordination, communication, and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively with senior management and different stakeholders.
• Previous experience in a construction, engineering, contracting, or corporate environment is preferred.
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Strong coordination and follow-up skills
• Professionalism and confidentiality
• Ability to work independently and as part of a team
• Proactive approach to administrative and operational support