Specialist - Admin and Business Support

Red Sea Global; Umluj; On-site; SAR 100,000 - 167,000; Full time

Benefits offered by this job

Site-based accommodation

Transportation

Medical Insurance

Mobile allowance

Job summary

Red Sea Global is seeking a highly organized Senior Specialist – Admin and Business Support to provide comprehensive administrative and business support across the Red Sea project site near Umluj, Saudi Arabia.

The role emphasizes document management, stakeholder communication, budgeting support, procurement coordination, and cross-functional project administration to ensure smooth day-to-day operations and regulatory compliance.

Qualifications

• 2-4 years of administrative and business support experience.
• Bachelor's degree in Engineering, Business Administration, Renewable Energy, or Utilities related field.
• Experience in procurement, logistics coordination, or technical support roles with emphasis on administrative functions.
• Proven track record in stakeholder management, vendor coordination, and cross-functional collaboration.
• Strong analytical skills with ability to interpret operational data and support informed decision-making.

Responsibilities

• Oversee daily administrative functions including document management, filing systems, and audit-compliant documentation.
• Develop SOPs, implement best practices, and lead reviews to optimize efficiency.
• Provide high-level admin support to senior management including calendar management and reporting.
• Serve as primary contact for stakeholders and manage communications with timely follow-ups.
• Maintain databases and generate reports on administrative metrics and operational statistics.
• Support enterprise systems implementation and serve as liaison between technology and operations fans.

Skills

Communication skills

Organizational skills

Analytical thinking

MS Office

ERP systems

Data management

Attention to detail

Team collaboration

Education

Bachelor's degree in Engineering, Business Administration, Renewable Energy, or Utilities related field

Tools

Procurement processes

Job description

Job description:

Role:

The Senior Specialist – Admin and Business Support provides comprehensive administrative and business support services across utility operations, ensuring efficient operational execution, effective stakeholder communication, and robust administrative management to support organizational objectives and client service excellence

Functional/Technical Responsibilities

• Oversee daily administrative functions including document management, filing systems, correspondence handling, and maintain secure organizational systems for all operational documentation ensuring audit compliance.
• Streamline business processes by developing standard operating procedures, implementing administrative best practices, and leading regular reviews to optimize efficiency and support operational enhancements.
• Provide high-level administrative support to senior management including calendar management, meeting coordination, executive report preparation, budget planning, and cross-functional project coordination.
• Serve as primary point of contact for internal and external stakeholders, managing communications, ensuring timely follow-up, and providing immediate notifications for operational changes with clear explanations.
• Maintain accurate databases and generate regular reports on administrative metrics, business performance indicators, operational statistics, and develop in-depth analysis reports with trend identification.
• Support implementation and optimization of enterprise systems while serving as liaison between technology and operations teams, troubleshooting issues, and developing user guides for administrative systems.
• Support training coordination by maintaining detailed records, developing training materials and user guides, and coordinating with external providers for professional development requirements.
• Support business projects by coordinating timelines, resources, documentation, and participating in cross-departmental meetings to provide administrative insights for strategic decision-making.
• Ensure administrative activities comply with company policies and regulatory requirements while supporting risk assessment frameworks, emergency response protocols, and incident documentation processes.
• Manage administrative budgets, coordinate vendor relationships, evaluate performance against service agreements, support contract negotiations, and optimize procurement and cost management initiatives.
• Analyze administrative best practices and market trends to identify enhancement opportunities, lead special projects as assigned, and stay updated on industry standards for continuous improvement.

Requirements

• 2-4years of administrative and business support experience, preferably in marine operations or related technical industries.
• Bachelor's degree in Engineering, Business Administration, Renewable Energy, or Utilities related field.
• Experience in procurement, logistics coordination, or technical support roles with emphasis on administrative functions.
• Proven track record in stakeholder management, vendor coordination, and cross-functional collaboration.
• Strong analytical skills with ability to interpret operational data and support informed decision‑making processes.
• Knowledge of maritime operations, procurement processes, and administrative best practices.

Skills

• Excellent communication skills (Arabic & English - written and spoken)
• Strong organizational and time management skills
• Problem‑solving and analytical thinking capabilities
• Proficiency in MS Office Suite and ERP systems
• Data management and reporting skills
• Attention to detail and accuracy in documentation
• Adaptability and continuous learning mindset.
• Team collaboration and coordination abilities

Location: Red Sea Site

Profile description:

Who We’re Looking For

We are seeking a highly organized and proactive administrative professional who thrives in a fast‑paced operational environment. The ideal candidate will have experience supporting business operations, coordinating stakeholders, managing documentation, and providing executive‑level administrative support while ensuring smooth day‑to‑day operations.

This role is suited to someone who enjoys working across multiple functions, has strong attention to detail, excellent communication skills, and can confidently support management with reporting, planning, procurement coordination, and business administration activities.

Candidate who is willing to work at the Red Sea project Site near Umluj.

We offer:

Basic Salary+ Mobile allowance+ other Benefits such as Site based accomodation, Transportation, Medical Insurance

This is a full time role based at the Red Sea Site project near Umluj,Saudi Arabia