Onboarding Specialist

Laverne Group | مجموعة لافيرن; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

Laverne Group | مجموعة لافيرن in Riyadh is seeking an Onboarding Coordinator to oversee new-hire processes from offer to integration, ensuring a smooth, compliant onboarding experience. You will coordinate with IT, HR and department managers, prepare contracts and onboarding paperwork, and maintain accurate records in HR systems and government portals like Qiwa and GOSI.

Ideal candidates have 1–3 years in HR onboarding, a Bachelor's in a related field, and strong organizational and communication

Qualifications

• Bachelor's degree in HR, business administration or related field.
• 1–3 years of HR operations or onboarding experience.
• Knowledge of Saudi Labor Law and platforms like Qiwa and GOSI.
• Proficiency in Microsoft Office and HR systems.

Responsibilities

• Manage end-to-end onboarding from offer to integration.
• Coordinate with departments for workstations, IT equipment, and system access.
• Prepare and follow up on employment contracts and onboarding paperwork.
• Register and update employee information in HR systems and government platforms.
• Coordinate joining dates and communicate details to hiring managers.
• Conduct onboarding orientation and communicate policies and guidelines.
• Ensure joining forms and documentation are completed accurately and on time.
• Prepare onboarding reports and track joining status.

Skills

Onboarding coordination

HR operations

Communication

Organization

Multi-tasking

Education

Bachelor's degree in HR / BA or related field

Tools

Microsoft Office

HRIS

Qiwa

GOSI

Job description

Manage and coordinate the onboarding process for new employees, ensuring all administrative and operational requirements are completed efficiently while providing a smooth and professional onboarding experience.

Key Responsibilities

• Manage the end-to-end onboarding process, from offer acceptance to successful employee integration.
• Coordinate with relevant departments to ensure workstations, IT equipment, system access, and other requirements are ready before joining.
• Prepare and follow up on employment contracts, required documents, and onboarding paperwork.
• Register and update employee information in HR systems and government platforms, including Qiwa and GOSI.
• Coordinate joining dates with new employees and communicate relevant details to hiring managers and departments.
• Conduct employee orientation sessions to introduce company policies, procedures, and workplace guidelines.
• Ensure all joining formalities, required forms, and employee documentation are completed accurately and on time.
• Coordinate visa, residency (Iqama), and sponsorship transfer procedures for expatriate employees when required.
• Follow up with new employees during the onboarding period and coordinate with department managers to resolve any issues.
• Prepare regular onboarding reports, track employee joining status, and monitor pending and completed onboarding activities.

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR operations or employee onboarding.
• Good knowledge of Saudi Labor Law and government platforms, including Qiwa and GOSI.
• Proficiency in Microsoft Office and HR management systems.
• Strong organizational, communication, and coordination skills.
• Ability to manage multiple tasks and meet deadlines.