Senior Executive Assistant to C-Level Executives

hitachi; Dammam; On-site; SAR 120,000 - 180,000; Full time

Job summary

Hitachi Energy Ltd in Dammam, Eastern Region, Saudi Arabia, seeks an experienced Executive Assistant to support senior executives with day-to-day office activities, including scheduling, travel arrangements, document preparation, and meeting coordination. The role requires a bachelor's degree in Business Administration, 5+ years in international companies, and strong English communication.

You will handle confidential information and ensure smooth operations while upholding Hitachi Energy's

Qualifications

• A bachelor's degree in Business Administration or related field.
• 5+ Years of experience in international companies.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.

Responsibilities

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Skills

English fluency

MS Office

Communication

Time management

Organization

Discretion

Education

Bachelor's in Business Administration

Tools

Microsoft Office

Job description

Hitachi Energy Ltd in Dammam, Eastern Region, Saudi Arabia, seeks an experienced Executive Assistant to support senior executives with day-to-day office activities, including scheduling, travel arrangements, document preparation, and meeting coordination. The role requires a bachelor's degree in Business Administration, 5+ years in international companies, and strong English communication.

You will handle confidential information and ensure smooth operations while upholding Hitachi Energy's