Office Operations & Admin Support Specialist

Hitachi Energy Ltd.; Makkah Region; On-site; SAR 670,000 - 1,071,000; Full time

Job summary

Hitachi Energy Ltd. is seeking an organized receptionist/administrative assistant to coordinate office activities, greet visitors, and manage mail, deliveries, and phone inquiries. The role includes security coordination, scheduling, and support for canteen and events.

Responsibilities cover admin workflow, filing, supplier invoices, and coordination with regional staff to ensure smooth daily operations in a fast-paced environment.

Responsibilities

• Coordinate office activities to ensure efficiency and policy compliance.
• Monitor visitor access and security awareness.
• Coordinate with Security for visitor registration.
• Manage reception area inventory and mail/deliveries.
• Answer calls, screen and direct inquiries, provide information.
• Handle shipments with external couriers (DHL, TNT).
• Greet visitors and direct them to the right destinations.
• Schedule appointments and maintain reception records.
• Oversee admin workflows and forward requests to staff.
• Assist with canteen duties and suppliers, coordinate invoices.
• Manage filing, archiving and documentation controls for Admin.
• Support supplier invoice reviews preceding approvals.
• Supervise transportation requests and driver dispatch.
• Coordinate with regional Admin staff as required.
• Assist in meeting room arrangements and event support.

Job description

Hitachi Energy Ltd. is seeking an organized receptionist/administrative assistant to coordinate office activities, greet visitors, and manage mail, deliveries, and phone inquiries. The role includes security coordination, scheduling, and support for canteen and events.

Responsibilities cover admin workflow, filing, supplier invoices, and coordination with regional staff to ensure smooth daily operations in a fast-paced environment.