LEAP Nights manager

Informa PLC; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading events organization in Riyadh is seeking an experienced Event Manager to oversee large-scale projects such as LEAP Nights. The role involves developing event programs, managing relationships with third-party partners, and ensuring seamless execution. Candidates should have strong coordination and negotiation skills, with a proven track record in event management. The position offers competitive benefits, including medical insurance, annual leave, and relocation support.

Benefits

Medical Insurance

Annual leave – 25 days

Remote working on Sundays

School fees contribution

Qualifications

• Experience in planning and managing large-scale events.
• Ability to work closely with internal teams.
• Comfortable meeting with DMCs and negotiating.
• Skilled in guest list management and event flow.

Responsibilities

• Develop the full LEAP Nights event program.
• Coordinate approvals, design assets, and logistics.
• Manage relationships with venues, sponsors, and government stakeholders.
• Oversee LEAP Connect operations and ensure high-value experiences.

Skills

Event planning and management

Coordination skills

Stakeholder management

Negotiation skills

Guest list management

Communication skills

Tools

SharePoint

Airtable

Swapcard

Job description

Company Description

Tahaluf is the largest B2B live and on‑demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non‑government organisations at the forefront of Saudi Arabia’s B2B and B2C large‑scale events scene.

Be part of something BIG with Tahaluf’s series of record‑breaking events: LEAP and Cityscape – the largest events in the world in their respective fields of tech and real estate; Black Hat MEA – a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East – the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large‑scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

Job Responsibilities

LEAP Night

• Develop the full LEAP Nights event program, including themes, concepts, schedules
• Build event frameworks, timelines, and run‑of‑show documents
• Collaborate closely with internal teams (Marketing, Partnerships, Production, Content, Commercial, Operations) to align on objectives and deliverables
• Tailor event concepts and experiences with third‑party partners to meet strategic goals
• Serve as the primary point of contact for all LEAP Nights partners, venues, suppliers, and hospitality groups
• Conduct meetings and negotiate proposals with top DMCs in Riyadh to discuss partnership packages and collaborative opportunities
• Coordinate approvals, design assets, F&B requirements, entertainment, and logistics with partners for events executed by LEAP Nights team
• Manage relationships with restaurants, hospitality venues, sponsors, and government stakeholders across all event components
• Oversee invitations, guest list management, access control, branding installation, production setup, and event flow
• Follow up on all deliverables with internal and external teams
• Conduct site visits, walkthroughs, and technical checks ahead of each event

LEAP Connect

• Oversee LEAP Connect operations in coordination with the commercial team and sponsors
• Manage session allocation, ensuring the right delegates are matched with relevant topics and discussions
• Ensure that sponsor expectations and session requirements are met and that attendees receive a high‑value experience
• Provide regular progress updates to senior management and stakeholders
• Maintain and update tracking tools (SharePoint, Airtable, Swapcard)
• Produce post‑event evaluations, KPI reports
• Oversee invitations, guest list management, access control, branding installation, production setup, and event flow
• Ensure all event requirements (F&B, AV, security, staffing, décor) are delivered to specification
• Follow up on all deliverables with internal and external teams

Qualifications

• Experience in planning and managing large‑scale events, including developing themes, schedules and timelines
• Strong coordination skills with the ability to work closely with internal teams (Marketing, Partnerships, Production, Content, Commercial, Operations)
• Ability to work with third‑party partners, restaurants, venues, and suppliers, including handling approvals, F&B, entertainment, and logistics
• Comfortable meeting with DMCs, negotiating partnership packages, and managing stakeholder relationships
• Skilled in guest list management, invitations, access control, branding setup, production, and overall event flow
• Able to conduct site visits, walkthroughs, and technical checks to ensure event readiness
• Experience supporting fringe events and ensuring alignment with LEAP standards
• Capable of overseeing LEAP Connect operations, including session allocation, sponsor coordination, and delegate matching
• Strong communication skills with the ability to provide updates, follow up on deliverables, and prepare post‑event reports

Additional Information

Core Benefits

• Medical Insurance for individual and family
• Annual leave – 25 days
• Remote working on Sundays
• Working anywhere – 1 month every year
• School fees contribution, 40,000 SAR per child per year (up to a max of three children)
• Wellbeing Benefits
• Residency visa including yearly dependent fees
• Individual annual flight allowance for expats

Local Relocation Package*

• Paid flight to Riyadh – individual and family
• 30 days accommodation or suitable serviced apartment from arrival date or a one‑off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

International Relocation Package*

• Paid flight to Riyadh – individual and family
• 60 days accommodation or suitable serviced apartment from your arrival date, or a one‑off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Paid flight home for individual and end of service gratuity payment when leaving the company (if applicable)

*If eligible

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability‑friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.