Executive Secretary - VP Office

Taj HR; Riyadh; On-site; SAR 223,000 - 391,000; Full time

Job summary

Taj HR invites applications for an Executive Secretary to support the VP Office in Riyadh. The role focuses on managing the VP’s calendar, coordinating high-level meetings, and maintaining confidentiality across daily operations.

The ideal candidate will hold a Bachelor’s degree and at least 3 years of direct experience with C-Level executives, with strong English communication, discretion, and meticulous organization. Proficiency in MS Office and creating clear presentations is required.

Qualifications

• Bachelor's degree required in business admin, literature, or related field.
• Minimum 3+ years direct experience with C-Level executives.
• Excellent interpersonal skills and professional etiquette.
• Fluent English, written & spoken.

Responsibilities

• Calendar & Travel: Organize VP’s daily schedule, plan meetings, arrange travel itineraries.
• Executive Communication: Screen calls, prioritize emails, manage official correspondence in English.
• Meetings & Presentations: Record minutes, prepare PowerPoint presentations, follow up on action items.
• Confidentiality: Handle sensitive documents with maximum discretion.
• Office & Financial Support: Assist with invoicing, expense tracking, and office supplies.
• Record Keeping: Maintain a structured filing system (digital and physical).

Skills

MS Office Suite

Highly organized

Trustworthy

Detail-oriented

Professional etiquette

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

WE ARE HIRING!

Position: Executive Secretary – VP Office

Location: Riyadh, Saudi Arabia

Industry: Global Downstream Aluminium / Industrial

About the Role:

A leading global downstream aluminium company in Riyadh is looking for an organized, reliable, and highly presentable Executive Secretary to support the Vice President’s Office. You will manage executive schedules, coordinate high-level meetings, and keep day-to-day operations running seamlessly with full confidentiality.

Key Responsibilities:

• Calendar & Travel: Organize the VP’s daily schedule, plan business meetings, and arrange travel itineraries.
• Executive Communication: Screen calls, prioritize incoming emails, and manage official correspondence with clear, fluent English.
• Meetings & Presentations: Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on VP-signed action items.
• Confidentiality: Handle sensitive corporate documents, contracts, and internal notes with maximum discretion.
• Office & Financial Support: Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies.
• Record Keeping: Maintain a structured, easily accessible digital and physical filing system.

Requirements:

• Education: Bachelor’s degree in Business Administration, Literature, or a related field.
• Experience: Minimum 3+ years of direct experience working closely and directly with C-Level Executives, Directors, or Vice Presidents in previous organizations.
• Communication & Tact: Exceptional interpersonal skills, professional etiquette, and highly refined communication skills (tactful, courteous, and professional approach).
• Language: Good to fluent command of English (written and verbal).
• Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), highly organized, trustworthy, and detail-oriented.