Executive Secretary to VP | Calendar, Travel & Exec Admin

Client of Taj HR; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Global Downstream Aluminium Company is seeking an organized Executive Secretary to support the Vice President Office in Riyadh. You will manage the VP's schedule, coordinate meetings, and maintain day-to-day operations with full confidentiality.

Responsibilities include organizing travel, handling executive communications in fluent English, preparing meetings and presentations, and maintaining filing systems with discretion and accuracy.

Qualifications

• Bachelor's degree in a related field is required or equivalent experience.
• 3+ years of direct experience supporting C-Level executives or VP-level staff.
• Strong English written and verbal communication and professional etiquette.
• Proficiency in MS Office and calendar management is essential.

Responsibilities

• Calendar and travel management; organize VP's daily schedule and travel itineraries.
• Screen calls and manage high-level emails; handle official correspondence.
• Attend key meetings; record minutes and prepare PowerPoint presentations.
• Maintain strict confidentiality for sensitive documents and notes.
• Provide office and financial support including invoicing and timekeeping.
• Maintain organized digital and physical filing systems.

Skills

MS Office Suite

Calendar management

Executive communication

Meeting coordination

Discretion & confidentiality

English fluency

Education

Bachelor's degree in Business Administration

Bachelor's degree in Literature

Tools

MS Office

PowerPoint

Outlook

Excel

Job description

Global Downstream Aluminium Company is seeking an organized Executive Secretary to support the Vice President Office in Riyadh. You will manage the VP's schedule, coordinate meetings, and maintain day-to-day operations with full confidentiality.

Responsibilities include organizing travel, handling executive communications in fluent English, preparing meetings and presentations, and maintaining filing systems with discretion and accuracy.