Executive Secretary

Client of Taj HR; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Global Downstream Aluminium Company is seeking an organized Executive Secretary to support the Vice President Office in Riyadh. You will manage the VP's schedule, coordinate meetings, and maintain day-to-day operations with full confidentiality.

Responsibilities include organizing travel, handling executive communications in fluent English, preparing meetings and presentations, and maintaining filing systems with discretion and accuracy.

Qualifications

• Bachelor's degree in a related field is required or equivalent experience.
• 3+ years of direct experience supporting C-Level executives or VP-level staff.
• Strong English written and verbal communication and professional etiquette.
• Proficiency in MS Office and calendar management is essential.

Responsibilities

• Calendar and travel management; organize VP's daily schedule and travel itineraries.
• Screen calls and manage high-level emails; handle official correspondence.
• Attend key meetings; record minutes and prepare PowerPoint presentations.
• Maintain strict confidentiality for sensitive documents and notes.
• Provide office and financial support including invoicing and timekeeping.
• Maintain organized digital and physical filing systems.

Skills

MS Office Suite

Calendar management

Executive communication

Meeting coordination

Discretion & confidentiality

English fluency

Education

Bachelor's degree in Business Administration

Bachelor's degree in Literature

Tools

MS Office

PowerPoint

Outlook

Excel

Job description

WE ARE HIRING Position Executive Secretary VP Office Location Riyadh Saudi Arabia Industry Global Downstream Aluminium Industrial

About the Role

A leading global downstream aluminium company in Riyadh is looking for an organized reliable and highly presentable Executive Secretary to support the Vice President s Office You will manage executive schedules coordinate high-level meetings and keep day-to-day operations running seamlessly with full confidentiality

Key Responsibilities

• Calendar amp Travel Organize the VP s daily schedule plan business meetings and arrange travel itineraries


• Executive Communication Screen calls prioritize incoming emails and manage official correspondence with clear fluent English


• Meetings amp Presentations Attend key discussions to record precise minutes prepare clean PowerPoint presentations and follow up on VP-signed action items


• Confidentiality Handle sensitive corporate documents contracts and internal notes with maximum discretion


• Office amp Financial Support Assist with office invoicing expense tracking timekeeping and ordering executive office supplies


• Record Keeping Maintain a structured easily accessible digital and physical filing system

Requirements

• Education: Bachelor s degree in Business Administration, Literature, or a related field.


• Experience: Minimum 3+ years of direct experience working closely and directly with C-Level Executives, Directors, or Vice Presidents in previous organizations.


• Communication & Tact: Exceptional interpersonal skills, professional etiquette, and highly refined communication skills (tactful, courteous, and professional approach).


• Language: Good to fluent command of English (written and verbal).


• Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), highly organized, trustworthy, and detail-oriented.